Clause 4(1)(b)(ii)

Powers and Duties of Officers and Staff

Financial Powers

 

The Major Port Trusts Act, 1963 vests administrative and financial powers to the Board of Trustees and to the Chairman.  Under Section 21 of the MPT Act, 1963, the Board, with the approval of Central Government may delegate the powers imposed on the Chairman, to the Deputy Chairman or any other Officer of the Board. Existing powers of the Board, Chairman and Deputy Chairman are as follows :-

 

Board/Chairman/Deputy Chairman

Nature of power

Board

Chairman/Deputy Chairman

Entering into contract (Plan & Non-Plan)

Full power.

Chairman and Deputy Chairman (Haldia) – Rs. 5 crore for Plan Works and Rs. 2 crore for Non-Plan Works.

 

Dy. Chairman (Kolkata) – Rs. 3 crore for Plan. Works and Rs. 1 crore for Non-Plan Work.

To charge expenditure to Capital

Rs.50 crore for new

projects and Rs.100

crore for replacement

under Plan Scheme.             

 

Chairman and Deputy Chairman (Haldia) – Rs. 5 crore for Plan & Non-Plan Works

 

Dy. Chairman (Kolkata) – Rs. 3 crore for Plan. and Non-Plan Works.

To sanction Plan and Non-Plan works.

Full power.

Chairman and Deputy Chairman (Haldia) – Rs. 5 crore for Plan Works and Rs. 2 crore for Non-Plan Works.

 

Dy. Chairman (Kolkata) – Rs. 3 crore for Plan. Works and Rs. 1 crore for Non-Plan Work.

To execute deposit work

Full power

Chairman – full power subject to the condition that the Board would be kept informed of the nature, size and value of the deposit work as and when undertaken.

Writing off losses

Up to Rs. 2 crore

subject to a

maximum of Rs. 20

crore per annum.

Chairman/Dy. Chairman (H) - Rs. 5 lakh in each case subject to an aggregate of Rs. 1 crore per annum.

Limit of expenditure in pressing emergency

Rs. 1 crore subject to a ceiling of Rs. 10 crore in a year

Chairman – Rs. 5 lakh with forthwith report to the Board.

Dy. Chairman – Rs. 2 lakh with forthwith report to the Board.

Power to raise loan

Up to an amount equal to annual revenue receipt of the previous financial year. Terms of loan will not need Govt. approval if the loans are obtained from scheduled banks or public financial institutions.

 

Power to take temporary loan or overdraft.

Up to an amount

equal to 20% of the

approved annual

budget of the Port.

 

 

Power to compound a compromise claim

Rs. 1 crore in each

case  subject to a

ceiling of Rs. 10

crore in a year.

 

 

Heads of Department

Nature of power

Extent of power

i) To enter into contract (Plan & Non-Plan)

 

ii) To charge expenditure to Capital (Plan & Non-Plan)

 

iii) To sanction work (Plan & Non-Plan)

CE/CME/DMD/CMM- Rs. 3 lakh.

 

CHE/CMO/Secretary/LA&IRO/FA&CAO/Director (P&R)/LA/LM/TM/CVO – Rs. 1 lakh in each case

 

 

To grant extension of time for completion of work.

CE/CME/CHE/TM/DMD/CMO/GM(M&S)/ GM(Ops.)Manager (Traffic Operations)/Manager (I&CF)/Manager (MO)/Manager (P&E) – Up to 6 months in respect of all contracts pertaining to their respective departments/divisions.

 

Dy.CE/Dy.CME/Dy.CHE/Dy.DMD/Docks Manager/Medical Superintendent/ Dy. Manager (Shipping & Cargo Handling.)/Dy. Manager (Rlys)/Dy. Manager (MO)/Dy. Manager (I&CF)/Dy. Manager (P&E) – Up to 3 months in respect of contracts entered into by them.

To grant extension of delivery period for completion of contract.

CMM – Up to 6 months.

Sr. Dy. MM – Up to 3 months in respect of contracts entered into by him.

To grant extension of time for lodgement of security deposit for performance of contract.

TM/DMD/CHE/CME/Dy.CME/Dy.CHE/Dy.DMD/Medical Superintendent/Manager (MO)/Manager (TO)/Manager (I&CF)/Manager (P&E)/Dy. Manager (I&CF)/Dy. Manager (P&E)/GM (M&S)/GM (Ops.) – Full power subject to financial concurrence.

Establishment powers

 

Appointment power

 

The Central Government is the Appointing Authority in respect of posts of Heads of Departments.  Chairman has power to make appointments below the Heads of Department’s level.  Deputy Chairman (Haldia) can make appointments to posts up to the pay scale of Rs.13,000-350-18,250/-.  Deputy Chairman (Kolkata) has power to make appointment to posts up to the pay scale of Rs.10,750-16,750/-.

 

The Chairman is the Disciplinary Authority for posts upto the level of Heads of Departments (penalties involving suspension, reduction in rank, removal, dismissal or compulsory retirement require prior approval of Central Govt.).

 

Deputy Chairman (Haldia) is the Disciplinary Authority in respect of all posts of Haldia Dock Complex. However, for imposing penalties like reduction in rank, dismissal and compulsory retirement, Chairman is the Disciplinary Authority in respect of posts higher than the pay scale of Rs. 13000-18250/-.

 

Deputy Chairman (Kolkata) is the Disciplinary Authority in respect of posts for which he is the Appointing Authorities.  Heads of Departments are the Appointing Authorities as well as disciplinary authorities in respect of Class-III and Class-IV posts.

 

Duties of Officers and Employees

  

Administration Department

Category

Duties and responsibilities

Secretary

1.  All matters relating to meetings of the Board of Trustees.

 

2. As head of the Administration Deptt., Secretary is responsible for all functions carried out by the Administration Deptt. which are summarised below :-

i. Personnel policy matters of all categories of employees.

ii. Personnel matters of Class-I&II officers relating to    recruitment, promotion, training etc

iii.  Framing of various service and non-service regulations.

iv.   Communication system in the port (telephone, fax etc.)

v.   Security functions of the entire port through CISF, PSO and private security agency.

vi.  Matters related to environment and pollution.

vii. Maintaining records of Govt. orders.

viii.   Grievance redressal.

ix.     Functioning as tender committee member.

x.    Formulation, circulation and implementation of rules, regulations,   codes, procedures, etc. for different aspects of port functioning.

xi.   Central transport contracts for KDS.

xii.  Dealing with Parliamentary Committees, Parliamentary questions and other VIP references.

xiii.   Implementation of official language policy.

Officer-on-Special Duty (Operations & Works)

·          All operational and works proposals relating to KDS processed through Administration Deptt.

·          All proposals of HDC requiring approval of Chairman/Board of Trustees.

·          Non-service regulations 

·          Maters on developmental/ privatization projects 

·          Monitoring progress of various consultancy jobs and special schemes like riverfront beautification, development of port facility at Diamond Harbour/Sagar. 

·          To act as Estate Officer under P.P. Act, 1971.

Deputy Secretary-I

·          All personnel matters relating to officers of all departments.

·          Matters relating to ACRs/APRs of officers. 

·          Disciplinary cases for officers. 

·          Framing/amendment of all Service Regulations. 

·          Matters common to all classes of employees.  

·          Matters relating to grievance redressal and women employees.  

·          To act as Estate Officer under P.P. Act, 1971 

·          Matters relating to CRDC 

·          Matters relating to RTI Act

Deputy Secretary-II

·          Operational and works proposals relating to Marine and Hydraulic Study Departments (through OSD)

·          Matters relating to Port Security, CISF, Police, Private Security Agencies, Dock Permits/ID Cards.

·          Hindi implementation at KDS

·          Parliament questions (through OSD)/Parliamentary Committees/ VIP reference

·          Matters relating to delegation of financial powers

·          Library

·          Standing member of Sexual Harassment Complaint Committee

·          To act as Dy. PFSO under ISPS  

Deputy  CVO.

·          Disciplinary cases of class III and IV employees of all departments

·          Matters relating to TA Bills.

·          Management of printing and binding works of Administration Deptt. including formation of panel, issue of work order, etc.

·          Management of office equipment/furniture of the Administration Deptt. including maintenance of asset register, issue of indents, local purchase, general house-keeping, proposals of other departments relating to office equipment, furniture etc.

·          Procurement of retirement gifts.

·          Contracts for upkeepment of Head Office, photocopying, etc.

 

Assistant Secretary-I

·          Privatization/developmental projects at KDS (through OSD)

·          Computerization in Administration Deptt. (through OSD)

·          All personnel matters relating to class III and IV employees of all departments excluding disciplinary cases.

·          Assisting DS-I in formulation, amendment, etc. of Service Rules and Regulations.

·          All periodical statements/returns/statistical data (excluding SC/ST/OBC reservation) regarding establishment matters including monthly performance reports to Director (P&R).

·          Overall management of the Head Office building including supervision of work of Caretaker and his workers.

 

Assistant Secretary-II

  •           Matters relating to medical reimbursement/advances.

  •           Incentive for acquiring higher educational qualification.

  •           NOC for passport, foreign visit approval, special casual leave, etc.

  •           Establishment matters of Estate and Hydraulic Study Departments.

  •           All periodical statements/returns/statistical data (excluding SC/ST/OBC reservation) regarding establishment matters including monthly performance reports to Director (P&R).

  •           Follow up of grievance redressal cases.

  •           RTI returns.

  •           Processing of leave, late attendance, etc. of employees of Administration.

  •           Assisting DS-I in formulation and amendment of Service Rules and Regulations. 

  •          Overall management of the Head Office building including supervision of work of Caretaker and his workers.

  •           All matters relating to direct telephone lines, mobile phones, EPABX at Head Office.

Junior Assistant

 Secretary-I

·          Operational and commercial matters of Traffic Deptt. (through OSD)

·          All matters relating to non-service regulations (through OSD)

·          Matters relating to TAMP (through OSD)

·          Matters relating to transport contract (through AS-I)

·          Matters relating to permission for photography

·          To assist DS-I in the matters relating to CRDC

·          To assist DS-I in the matters relating to RTI Act

·          Matters related to Coordination Meeting

·          Administration Report

 

Junior Assistant

 Secretary-II

  •          Operational and works proposals of all departments excluding Marine, Traffic and Hydraulic Study Departments (through OSD)

  •          All matters relating to died-in-harness candidates (through LA&IRO) 

P.S-cum-EA to Chairman.

Providing Executive assistance to Chairman

Private Secretary to Deputy Chairman.

Providing assistance to Dy. Chairman by maintaining appointments/engagement diary, attending telephone, maintaining records of file movement, etc.

Personal Assistant to Head of Department.

Providing assistance to Secretary by maintaining appointments/engagement diary, attending telephone, maintaining records of file movement, etc.

Hindi Officer-cum Translator

Implementation of the Official Language Policy.

Asstt. Supdt. (Security)

1. Carrying out all functions of Port Security Organisation directly through departmental guards and also through private security agency.

 2. Issue of identity cards to employees

 3. Issue of biennial permits/annual permits.

 4. Endorsement for dock entry in respect of Govt. officials. 

Security Officer (Ports Security Organization/

Permit)

1. Maintaining a departmental security force for deployment             in identified areas. This involves maintenance of all personnel  details as well as operational deployment of the guards.

2.  Monitoring the functioning of private security agencies engaged by different departments for security of Trustee’s properties in their custody.

3.  Collecting information related to security.

4.  Maintaining a mobile squad for checking of security at various places.

5. Conducting enquiry in case of theft.

 

Traffic Department

 

Designation

Responsibilities & authorities.

 

 

 


Sri Pranab  Bhattacharya,

Traffic Manager (I/C)

Docks Manager

 

 

He is one of the Principal Officers of the Port and heads the Traffic Department of the Kolkata Dock System, comprising the Shipping and Railway Wings including the Port Fire Division.  . He is responsible for all cargo, shipping and port railway related operations at the Transit Docks, riverside jetties, wharves, Container Terminal, Lighterage and anchorage. He is the Convenor of the Marketing Group of the KDS and Member Business Development Group.  He is also ex-officio Member, Calcutta Dock Labour Board.

 

Shri P Bhattacharya Docks Manager

He looks after the operational and commercial functions of the docks and jetties excepting Container Terminal. Matters relating to shipping activities (operational and commercial) , labour and railway, recommendation of land license in the transit area are done under his supervision and control.  He also coordinates with users and other agencies He reports to Traffic Manager in all the above functions and assists him in the framing of policy decisions, finalisation of proposals to the Board etc.   He is also designated as the Officer-in-Charge of the Customer Relations Cell and ex-officio Estate Officer.  

 

 

Shri P K Mullick

Dy.Docks Manager (Shipping)

He is in charge of shipping movement. He maintains constant liaison with Harbour Master (Port), Dock Master, Harbour Master (River) and other Marine sections for planning, arrival, sailing and movement of ships in Port.  He holds daily meetings with port users to lay out the schedule of berthing and de-berthing operations in consultation with Docks Manager and with the approval of Traffic Manager

 

Shri M S Biswas

Dy. Docks Manager (Establishment)

 

 

He is overall incharge of all matters pertaining to Establishment in the Department on behalf of Traffic Manager.

 

Shri M N Ghosh Dy.Docks Manager (Labour and Stevedoring)

He supervises the activities of the entire cargo handling labour force including its deployment and booking.  Procurement and maintenance of KoPT gear is also done under his supervision.  He is responsible for the functions of the Stevedoring Cell in totality,  which includes container–related activities involving integrated management of DLB personnel.

 

Shri A Moitra

Dy.Docks Manager (Operations)

The Dy. Docks Manager (Operations) is in charge of all matters relating to operational and commercial activities of the cargo docks, opening and arrival of exports, holding of planning meetings with vessel agents and allotment of land under Licensing Scheme within the Docks.  He is in charge of the Fire Services Division of the Kolkata Dock System.  He is responsible for operations at the Budge Budge Petroleum Wharves. He is also the departmental nodal officer for ISO compliance.

 

Shri S K Mondal

Dy Docks Manager

(Sale)

He is principally responsible for disposal of unclaimed/uncleared export/import cargo by means of auction/tender/e-auction sale of cargo. He coordinates with the Customs, valuers and the buyers in this regard and takes action under the directions of Traffic Manager. He extends supervision over the functions of IWT and overside delivery.  He is also the “Liaison Officer “ for employees in the category of SC/ST/OBC working in the Traffic Department.

 

Shri G Gupta

Dy. Terminal Manager

He looks after all operational and commercial matters relating to the Container Terminal and container related operations at   KDS.  He is entrusted with the responsibility of attending to trade queries relating to Container traffic. He assists the Traffic Manager in the direct administration of the Container Terminal and all Container related planning, operations and commercial activities at KDS.  He is also designated as Coordinator in the Marketing Group

 

Shri T K Palit

Dy.Docks Manager (Commercial)

He looks after all shipping general, railway commercial aspects and extends overall supervision in matters pertaining to issuance of Licenses and Permits. . He supervises work of all the sidings.  He directly controls the Legal Cell of the Traffic Department. .

 

Shri G P Patnaik

Supdt Establishment

He directly assists the DDM ( E ) in all matters pertaining to Establishment .

 

Shri K K Sinha 

Supdt.(Jetties & Wharves)

He looks after the IWT including activities of the inland vessel wharves. He coordinates with concerned officials of the IWAI, Customs and Marine Deptt for the movement of inland vessels.  He monitors the delivery of cargo discharged overside. He is also the nominated officer for monitoring the departmental  “Quality Circle”.

 

Shri S Gangopadhyay

Supdt. (Labour ) I

He assists the DDML in all administrative matters pertaining to the Labour section and stevedoring

 

Shri A Duttagupta

Supdt Budge Budge Petroleum Wharves

He looks after the traffic operations of the Petroleum Wharves as also all other matters concerning issuance of Permits at Budge Budge and general liaison with different oil companies. .  He reports to Dy Docks Manager (O) for matters concerning operations and Fire prevention. He assists the Dy Port Facility Security Officer in the matter of ISPS implementation and security of PWBB.

 

Shri M R Tomar Supdt. KPD

Planning and supervision of all cargo handling work and shipping operations pertaining to Kidderrpore Docks  (barring container operations) is done by him. He is responsible for all commercial matters and gives on the spot decisions on all important issues relating to or affecting users. The administration of the passenger terminal at 11 KPD is his responsibility.  He is the departmental nodal officer for Rajbhasha implementation.

 

Shri   P K Chattopadhyay

Supdt NSD

Planning and supervision of all cargo handling work and shipping operations pertaining to Netaji Subhas Docks (barring container operations) is done by him. He is responsible for all commercial matters and gives on the spot decisions on all important issues relating to or affecting users

 

Shri S Naskar

Supdt Container I

He assists the Dy Terminal Manager in all matters of the office and inter-departmental issues. He also monitors all legal issues concerning containers and non-operational functions of the Terminal He replies to Audit Queries.  He is assisted by the Asst. Supdts./Traffic Officer.  He assists in matters concerning port tariff framing and modification and is associated with Chairman’s Special Cell to coordinate interdepartmental functions as and when required by Chairman. 

 

Shri G Chakraborti Supdt (General, Commercial and Prosecution).

He looks after all general administrative matters, including maintenance of office infrastructure, procurement of office-support equipment, departmental budgeting, rental/Licensing of office accommodation and assists the Traffic Manager in policy issues concerning general security.  He responds to queries on theft/pilferage of cargo and monitors commercial matters including Railway & Shipping claims.  He is designated as Dy Port Facility Security Officer directly responsible for executing ISPS compliance at KPD , NSD and Budge Budge  and reports to PFSO ( DMD)  and TM .   He is appointed as the Central Public Information Officer under the RTI Act for the Traffic Department. He is also the Assisting Member in the Customer Relations Cell.

 

Shri S Roychowdhury Supdt.(Permits, Computer and Licenses)

He is responsible for implementation, administration and day-to-day running of the modules linked to the Traffic Department under the comprehensive computerisation scheme.as well as other computer related systems/projects/requisition etc.  He controls the Permit and License issuance sections at Subhas Bhavan and KPD– both for individuals and vehicles..  He is also designated as the Supdt in charge of the Corporate Communications Centre.

 

Shri S K Bishnu

Supdt Labour II

He assists the DDML in matters relating to booking, accountal & distribution of cargo handling labour and gear and all other matters as may be delegated to him.

 

Shri B Sahoo

Supdt Sale

He assists the DDM (Sale)  in the functions of auction/tender sale of cargo. He coordinates with the Customs, valuers and the buyers in this regard.

 

Shri D Shaw

Supdt. Afternoon (Cargo Docks)

He is the senior most officer in the afternoon  shift who supervises cargo operations and related commercial activities directly.

 

Shri R Naskar

Supdt. Container II

He assists the Dy Terminal Manager in all matters pertaining to activities of the CPY and assumes responsibility of operational maters concerning container handling, preparation of statistics and in overseeing the operational activities of the Terminal as required within the limits of his authority. He is assisted by the Asst.Supdts./T.O.

 

Shri D Mukherjee Supdt.CFS

He is the overall in-charge of commercial and related activities of the CFS and reports to Dy Terminal Manager. . He is assisted by the Asst.Supdts /Traffic Officers

 

Shri J S Sodhi

Supdt Container

He looks after the operational activities of the CFS and reports to Dy Terminal Manager. . He is assisted by the Asst.Supdts /Traffic Officer

 

Shri L N Basu

SOFF

He is responsible for Fire Prevention and Fighting operations at KDS and reports to DDMO . 

 

Asst. Supdts.(Shift)

The duties of A/Ss in brief are : -

 

a)      berthing and unberthing iof vessels;

b)      supervising operational work;

c)      supervision of entire commercial work including recovery of cargo related charges;

d)      holding of enquiries;

e)      categorisation and classification of cargo according to their value and hazard;

f)        granting receipts to Steamer Agents, which form the basis of all claims and accountal of cargo passing through the port;

g)      submitting labour returns, on the basis of which labour payment is done, certifying incentive payments for workers of CME’s department;

h)      supervision of work of inland transportation system viz. railways, roadways and barges;

i)        submitting Outturn Report of vessels; and

j)        granting out put certificates to Dock Labour Board on the basis of which workers of the Docks Labour Board are paid incentive.

In addition some Asst.Supdts. are posted in office who are responsible for dealing with court cases, establishment, general matters including issuance of Jetty Sircar Licences etc.  

 

Traffic Officers

They are responsible for supervising operational work at their respective working points in three shifts. Traffic Officer at Container Terminal issues instructions to workers and staff of the Container Terminal for ensuring smooth and uninterrupted operations at the Terminal. Traffic Officers attached to Stevedoring physically supervise the work done by the workers and supervisors of Dock Labour Board, engaged for onboard operations and give on the spot decisions in  exigencies.

CONTRACTS CELL , TRAFFIC DEPARTMENT

Shri Soven Mukherjee

SEE (Contracts Cell)

He assists the Traffic Manager in matters regarding tendering and management of contracts for cargo handling equipment, development of port, privatisation etc. He is assisted by two senior officers in the level of Executive Engineers. .

 

Shri J Sengupta  Executive Engineer

He assists the SEE (Contracts cell)

 

Shri S Das

Executive Engineer

He assists the SEE (Contracts cell)

RAILWAY WING

Shri T K Chattopadhyay

Railway Manager

He looks after the Railway Operations and a part of railway commercial functioning of the Traffic Department.  He maintains liaison with Railway Authorities, planning and executing Railway movements in accordance with the requirement and booking of the cargo docks and sidings.  He reports to Traffic Manager.

 

Shri S Sarkar

Dy Railway Manager

( Operations)

He looks after all operational matters concerning Railway traffic and assists the RM.  He is assisted by Asstt Railway Manager and ATOs.

 

Shri S Chowdhury

Dy Railway Manager (General and Commercial)

He looks after all billing matters (demurrage etc) coming under the purview of the Railway Wing and assists the RM in any day-to-day commercial administration.

 

Shri P Sarkar

Dy Railway Manager (EJC)

He assists the Railway Manager in all staff and personnel related matters in the railway wing and labour related issues in the outdoor. He also coordinates with CONCOR on behalf of RM in Terminal related reconciliation.    He is assisted by ATOs.

 

Asstt Railway Manager

He coordinates operational functions on behalf of the Dy RM (Operations).

 

Asstt Transportation Officers

They look after all operations at the yards and working points , assisting the ARM/DRM at the field level.

 

Labour Department

 

Designation

Duties and responsibilities

Labour Adviser &

Industrial Relations Officer

-         Adviser to Chairman/Deputy Chairman on labour matters and statutory provisions of laws relating to labour and is responsible for maintenance of harmonious industrial relations.

-         Represents management in adjudication proceedings, conciliation proceedings, proceedings under the payment Gratuity Act, Workmen’s Compensation Act and Payment of Wages Act with assistance of officers under him.

-         Administration of housing complexes for about 1500 employees.

-         Development and arrangement of training programmes for Class-III & IV employees.

-         Looking after Safety and Welfare as per Dock Workers (Safety, Health and Welfare) Act. 1986 and Regulations, 1990 thereunder.

Industrial Relations Officer/ Sr. Labour Officer (I.R)

-         Represents management in conciliation proceedings, adjudication proceedings and proceedings under the Payment of Gratuity Act.

-         Assists LA & IRO at meetings with trade unions and examining their demands.

-         Deals with court cases, Official Language Implementation, ISO 9001: 2000, Quality Circles, classification and categorisation of posts, Incentive Schemes, surplus manpower and their adjustment, Group Insurance Scheme for Safai Karmacharies, matters relating to condemned mazdoor lines etc.

-         Supervision of officers working under him.

Safety Officer

-         Advises and assists the management in fulfilment of its obligations, statutory or otherwise, concerning prevention of personal injuries and maintaining a safe working environment.

-         Deals with all matters relating to Safety Committee.

Personnel Officer/Labour Officer

-         Deals with matters relating to housing and welfare including eviction cases.

-         Performs all matters relating to Kolkata Port and Dock Workers’ Training Institute including development of new training courses.

-         Deals with establishment matters including preparation of various reports/ statements, procurement of stores/uniforms, canteen matters, individual grievances, references from unions, court cases, check-off, Merit Award/Scholarships, audit queries, computerisation, Quality Circles etc.

Assistant Labour Officer

-         Deals with matters relating to housing and welfare of Taratala Colony including eviction cases.

 

 

Inspector(Welfare)

-         Inspection of Class-IV quarters, processing for allotment of quarters and maintenance of records, participation in inspection/investigation with officers of other departments concerned in the maintenance of Class – IV quarters.

-         Supervision of the affairs of departmental canteens.

Head Clerk

-         Work of clerical nature involving drafting original letters, complicated correspondence etc. and to supervise the staff working under him.

-         General supervision of office, record and establishment.

Junior. Welfare Inspector

-         Inspection of Class-IV quarters, processing of allotment of quarters and maintenance of records, participation in inspection/investigation with officers of other departments concerned in the maintenance of Class-IV quarters.

-         Rendering assistance to concerned Inspector in running of departmental canteens.

Clerk-in-Charge

-         To perform work of clerical nature including drafting complicated correspondence etc.

U. D. Clerk

-         To perform duties of clerical nature viz. drafting, noting, billing and establishment work to carry out clerical duties of any kind and to operate computers.

-         To supervise the work of the canteen, to perform duties of clerical nature, viz. maintenance of accounts and to perform any other job pertaining to running of canteen while posted in the canteen

Canteen Supervisor

-         To supervise the work of the canteen, to perform duties of clerical nature, viz. maintenance of accounts and to perform any other job pertaining to running of canteen.

L.D. Clerk

-         To perform clerical duties of a routine nature viz. posting, noting, stereotype drafting etc.

-         To carry out duties of clerical nature of any kind, if exigencies of work so warrant and to operate computers.

-         Te sell the coupons as per daily menu board, to maintain the daily sale register and to help Supervisor for any official work related to canteens while posted in the canteen.

Head Cook

-         Preparation of the daily menu and maintenance of the daily stock register (materials) with the help of Supervisor.

-         Cooking meals and snacks and supervising jobs of Cooks and Canteen Attendants.

Cook

-         Cooking meals, snacks and preparing

Tea.

Canteen Attendant

-         To assist cook and perform such other duties of cook

 

Record Peon

-         To file, rule, paste, arrange and supply records, to operate duplicating machine and perform other lowest ministerial work if the exigencies of work so warrant.

 

 

Cycle Peon

-         To mail letters to different offices by cycles and such other general duties of an Office Peon.

Peon

-         To attend to the officers and staff and to bring food, water etc. for them. Dusting, tidying tables, chairs etc., carrying despatch from and to offices and other general duties of an Office Peon.

Sweeper

-         Sweeping and swabbing floors, cleaning tables, chairs, benches etc. and washing utensils.

(a)    Line watcher

(b)   Linesman

-         To visit Mazdoor Lines allocated to them and to report about the general conservancy, sanitary condition, out break of any infectious diseases, unauthorised occupation of quarters, unauthorised constructions, illegal sharing with unauthorised persons, to report scarcity of water supply, to operate pumps in the Mazdoor Lines whenever required, to serve notices in the Mazdoor lines to allottees relating to Class IV accommodation Rules and to perform such other general duties of a Linewatcher/Linesman as per practice and convention.

 LEGAL DEPARTMENT

POST
DUTIES

Legal Adviser

Ø     Functioning as the Legal Adviser to the Board of Trustees, Chairman, Deputy Chairman and other HODs and Divisional Heads including HDC.

Ø     Appointing Advocates on behalf of the Board of Trustees, Chairman, Deputy Chairman, HODs, Managers of HDC and other Officers of KDS and HDC with approval of Chairman

Ø     Exercising the power of Attorney on behalf of the Board of Trustees for execution of Vakalatnamas and for affirmation of affidavits, etc.

Ø     Monitoring and pursuing court cases in various courts including Supreme Court of India.

Ø     Co-ordinating between the Departments and Divisions for court cases.

Ø     Furnishing legal opinion to the Board of Trustees, Chairman, Dy. Chairmen, Heads of Departments and Divisional Managers on various issues.

Ø     Functioning as establishment Head of the Legal Department.

 

Deputy Legal Adviser

Ø     Assisting the Legal Adviser in furnishing legal opinion to the Heads of the Departments and Divisional Heads on various issues. 

Ø     Pursuing and monitoring cases in different Courts of law by attending courts, conferences with Counsel and arbitration proceedings.

Ø     Co-ordinating between the departments and Divisions in Court cases.

Ø     Assisting the Legal Adviser in establishment matters.

 

Assistant Legal Adviser

Ø     Pursuing and monitoring cases in different Courts of law by attending courts, conferences with Counsel and arbitration proceedings.

Ø     Co-ordinating between the departments and Divisions in Court cases.

Ø     Assisting the Legal Adviser in establishment matters through Dy. Legal Adviser.

Ø     To give opinion on legal issues referred to by Legal Adviser.

Estate Department

Sl.No.

Designation

Powers & Duties

 

1

Sr. Executive Engineer

Pay scale:

Rs.13000-18250/-

 

The post is originally under the cadre of the Civil Engineer Department but the incumbent is deputed to work both under the Civil Engineering Department and the Estate Department. Presently Sri Santanu Mitra, Sr. Executive Engineer is discharging the work of the following sections:

 

1)      Tenancy matters of Dock-II Section

2)      Tenancy matters of Budge Budge Section

3)      Tenancy matters related to outside property

4)      Tenancy matters related to Foreshore land

5)      Work related to Drawing & Survey Section

6)      Matter related to implementation of Geographical Information System for Estate Department.

He is reporting to the Land Manager

 

2.

Dy. Land Manager

Pay scale :

Rs.10750-16750/-

The Dy. Land Manager, assists the Land Manager, who is the Head of the Department,  in discharge of his functions. Presently Smt. Purba Mandal is Dy. Land Manager. In the execution of her duties, she is supported by one Asstt. Land Manager, one Land Inspector and one Jr. Land Inspector. Smt. Purba Mandal, Dy. Land Manager is discharging the work of the following sections:

 

1.      Tenancy matters of Calcutta Section

2.      Municipal Assessment matters

3.      Implementation of ISO 9001 and ISO 14001 in Estate Department

4.      Ship breaking

5.      Allotment of land within Dock for traffic related purpose of export and import

 

She is reporting to the Land Manager

 

  

Sl.No.

Designation

Powers & Duties

 

3.

Officer on Special Duty (Estate)

Pay scale:

Rs.10750-16750/-

Presently Smt. S. Thakur, OSD (E) is discharging  the following functions:

 

1)      Tenancy matters related to Calcutta-I Section

2)      Quarter Section

3)      Establishment Section

4)      Eviction functions

5)      Matters related to implementation of Hindi as Nodal Officer, Hindi

6)      Security matters

 

Smt. Thakur is also discharging the function of Public Information Officer under the Right to Information Act, 2005 for the Estate Department and work related to Public Premises (Eviction of unauthorised occupants) Act as Authorised Officer.

 

She is reporting to the Land Manager

 

4.

Executive Engineer

The post is originally under the cadre of the Civil Engineer Department but the incumbent is deputed to work both under the Civil Engineering Department and the Estate Department. Presently Sri N. Mallick is discharging the following functions:

 

1)      Tenancy matters related to Howrah Section

2)      Matters related to Lease Section

3)      Matters related to Record Section

4)      Matters related Tender Cell including SLBAC

5)      Computerisation of Estate matters

6)      Modernisation of Estate Department in association with the Civil Engineering Department

 

He is reporting to the Land Manager

 

Sl.No.

Designation

Powers & Duties

 

5

Officer on Special Duty (Civil)

The post is an ex-cadre post under the Civil Engineering Department. The incumbent is deputed to work both under the Civil Engineering Department and the Estate Department. Presently Smt. K. Chattopadhyay, OSD(C) is discharging the following functions:

 

1)      Tenancy matters related to Dock-I Section

2)      Tenancy matters related to Dock-III Section

3)      Matters related to Shimurali and Diamond Harbour Inspection Bungalows

 

She is reporting to the Land Manager

 

6.

Assistant Land Manager-I

Sri S. K. Das, Asstt. Land Manager is reporting to the Dy. Land Manager related to tenancy matters and to OSD (E) for matters related to quarter and private security guards and is discharging the following functions:-

 

1)      Tenancy matters related to Calcutta Section-II

2)      Tenancy matters related to Budge Budge Section

3)      Ship breaking matter

4)      Allotment of land/shed within dock for traffic related purpose of export and import

5)      Matters related to Quarter Section

6)      Security matters

7)      Matters of reservation for SC/ST/OBC employees as Liaison Officer

 

 

l.No.

Designation

Powers & Duties

 

7.

Asstt. Land Manager-II

Sri A.K.Banerjee, Asstt. Land Manager is assisting Officer on Special Duty (Civil) in tenancy matters related to Dock-III Section. Sri Banerjee is also assisting Sri S.Mitra, Sr. Executive Engineer in tenancy matters related to Outside Properties, Foreshore land and discharging work of Drawing & Survey Section and work related to plan approval etc. as also valuation of survey done by outside consultants.

 

8.

Asstt. Land Manager-III

Sri P. Majumder is reporting to Sri N. Mallick, Executive Engineer and assisting him in the following sections:

 

1)       Tenancy matters related to Howrah Section

2)       Work related to allotment of hoarding sites or other advertisements.

 

Sri P. Majumder is also reporting to Smt. Purba Mandal, Dy. Land Manager  and assisting her in Municipal Assessment matters and work related to allotment of land to Metro Railway

 

9.

Asstt. Land Manager (Legal)

Sri Somnath De, Asstt. Land Manager (Legal) is discharging the following functions. He is reporting to officers of the respective tenancies and to the Land Manager:

 

1)       Work related to Municipal Assessment matters

2)       Work related to eviction cases under the Public Premises Act and related court cases

3)       Work as Nodal Officer in respect of all court cases as in-charge of Legal Cell

 

10.

Sr. Accounts Officer (Bill Recovery)

The post is under the Finance Department cadre. However, Sri Arindam Roy, Sr. Accounts Officer (BR) is deputed to work under the Estate Department to deal with all bill accounts of Estate Department.

 

 

Class-II cadre

 

The Land Inspectors in the scale of pay of Rs.8600-14600/- undertake work in connection with the  Estate management including all acquisition work with the help of Jr. Inspector (Land) in the Class-III cadre with regard to the specific jurisdiction allocated. It involves outdoor inspection work as well as processing of tenancy files related to Estate matters including work related to Legal cases and P.P. Act cases of their respective tenancies. The Land Inspectors report to the Assistant Land Manager and is assisted by the Jr. Inspector (Land) in the discharge of his duties:

 

Sl.No.

     Name & Designation

Tenancy Section

 

1.

Sri Samir Kumar Chowdhury,

Land Inspector-I

Calcutta Section

2.

Sri Sudip Kumar Nandy,

Land Inspector

Howrah Section

3.

Sri Pradip Kumar Hazra,

Land Inspector

Licencing of sheds/yard spaces within the Dock, Ship breaking activities.

4.

Sri Karick Dhar,

Land Inspector-IV

Dock-I and Dock-III Sections.

5.

Sri Manoj Dutta,

Land Inspector-V

Dock-II Section and Budge Budge Section

6.

Sri Dipak Das,

Land Inspector-VI

Dock-III Section

 

Sl.No.

     Name & Designation

Tenancy Section

 

1.

Sri Jalal Khan,

Jr. Inspector (Land)

 

Sri Soumik De Sarkar,

Jr. Inspector (Land)

 

Calcutta Section

2.

Sri Biplab Pal,

Jr. Inspector (Land)

Howrah Section

3.

Sri Sujit Kumar Chowdhury,

Jr. Inspector (Land)

All work related to Tender Section of the entire tenancy section.

 

Class-III Supervisory Cadre

 

Quarter Inspector in the scale of pay of Rs.5500-11380/-and the Jr. Quarter Inspector in the scale of pay of Rs.5000-10850/- undertake work related to allotment of quarters to Class-I, Class-II and Class-III employees of Kolkata Dock System and all work connected thereto. The Jr. Quarter Inspector assists the Quarter Inspector.

 

Drawing & Survey Section

 

The function of the Drawing and Survey Section is undertaken by one Jr. Field Officer assisted by one Sr. Surveyor, two surveyors, one Sr. Draftsman, one Draftsman,  two Premises Surveyor and Chainman. The Survey Section reports to Asstt. Land Manager-II who in turn reports to Sr. Executive Engineer.

 

Civil Engineering Deptt.

The Civil Engineering Department is responsible for identifying conceiving and formulating all development works for the Kolkata Dock System (KDS) including preparation of detailed project reports, follow-up actions, preparation and drawings and detailed estimate, invitation and finalization of tenders and execution of the projects including co-ordination with various local bodies / outside agencies / departments at various stages of planning and execution. 

The department is also responsible for maintenance and upkeepment of all Civil Engineering assets of CPT on both sides of the River Hooghly between Jangipur to Sagar Island which include two Dock System viz. KPD & NSD. Oil installation at Budge Budge Petroleum Wharf area, various marine structures including jetties and wharves, river training works including Silt Trap Dredging, Navigational Columns for identification of Navigational Channel, several Bridges including Rabindra Setu, Dr.B.R. Ambedkar Bridge, Bascule Bridge & Swing Bridge No.1. Besides the above, this department also maintains a vast network of roadways both inside and outside the Dock area, Port Railway System, large estate including residential and office building complexes, Workshops, river front promenades, including plantation and landscaping, water supply, drainage and sewerage system, etc.

RESPONSIBILITIES AND AUTHORITIES OF OFFICERS OF THE CIVIL ENGINEERING DEPARTMENT:

 

Sl.

No.

Designation

Responsibilities & authorities

1.

Chief Engineer

The Chief Engineer is the Head of the Department and is a principal officer of Kolkata Port Trust. He is responsible for successful implementation & maintenance of the Quality Management System as prescribed in ISO 9001 - 2000. His responsibilities include co-ordinating all the Civil Engineering activities of Kolkata Port Trust. He is a member of the Investment Committee for deciding the pattern and level of investments to be made under various development activities at the KDS and HDC. He is also primarily responsible for the maintenance and execution of all Civil Engineering Works, River Training Works including maintenance and development of all infrastructural facilities at KDS as well as procurement of some items of materials. As a member of Port Operation Group he actively participates in formulating all modernization schemes relating to shipping and cargo handling of the Port. He compiles and prepares the budget of the department after getting budget report from the Sr. Executive Engineers. He sanctions estimates and tenders for the department within his delegated power. He also identifies the training needs & nominates the officers and staff of the department for any training as per the training schedule sent to the department by Administration. Those nominations are further screened by the Administrative Department and the final list for officers and staff for any particular training is prepared by the Administration.

2.

Dy. Chief Engineer - I

The Dy. Chief Engineer – I assists the Chief Engineer in his day to day works & co-ordinates the works of the different sections assigned to him by the Chief Engineer.  He also attends various meetings on behalf of the department. He also sanctions estimates and tenders for the sections looked after by him within Rs. 1.0 L. In absence of the Chief Engineer, he looks after the works of the Chief Engineer also in addition to his normal duties.

3.

Dy. Chief Engineer - II

The Dy. Chief Engineer – II also assists the Chief Engineer in his day to day works & co-ordinates the works of the different sections assigned to him by the Chief Engineer.  He also attends various meetings on behalf of the department. He also sanctions estimates and tenders for the sections looked after by him within Rs. 1.00 lakhs. In the absence of the Dy. C.E. - I, he looks after his works in addition to his normal duties.

4.

Dy. Chief Engineer (RT)

The Dy. Chief Engineer (RT) looks after the matters relating to the River Training section including measures of draft improvement. He also co-ordinates different works with the Hydraulic Study Department and other external agencies attends various meetings on behalf of the department. He also sanctions estimates and tenders for the River Training Section within Rs.1.00 lakhs. The post is presently lying vacant.

5.

Manager (Env.)

He is responsible for various environmental works in KoPT.

6.

Superintending Engineer (Design)

Chief Engineer’s Design Office is headed by the Superintending Engineer (Design). The Contract and Design Sections come under him. He is responsible for planning, design and estimation of all projects relating to development and maintenance, harbour structures, quay wall, berths and infrastructural facilities etc. He does liasoning with other departments of KoPT, CE, Dy. C.E. and other external agencies. He is responsible for offering technical decisions in all design related issues as sought for by the C.E. He is also responsible for preservation of all drawings related to different structures of KoPT. He also looks after the tenders done by the C.E. This post is presently lying vacant.

7.

Sr. Executive Engineers (except Sr. Executive Engineer (Design) & Sr. Executive Engineer (Contract) Common Responsibilities

Sr. Executive Engineers head the sections and hold separate offices. They distribute works among the Executive Engineers, assistant Engineers, Supervisors and all other supporting staff placed under the section. They also co-ordinate with the Chief Engineer & the Dy. C.Es on various matters, hold joint inspections with representatives of other Organization / Department / Sections on various issues. The sectional budget for all works is also prepared and monitored by them. They are also responsible for execution of any development work under Non-plan or Plan capital when allotted to their section by the Chief Engineer. They also prepare all estimates for different works and do tendering up to Rs. 5.00 lakhs. They also execute urgent works through issuing Labour Work Orders up to Rs. 6000/- after obtaining prior sanction of CE. They also issue work orders for contract works up to Rs. 5.00 lakhs after sanction of competent authority. They also condemn unsafe structures and arrange sale of such structures after preparation of Reserve Sale Price. They also assess the condition of all the structures under use like Bridges, Docks, Locks, Jetties, buildings, roads, water supply appurtenances etc. and are responsible for issue of cautionary notices for unsafe structures in advance, if necessary, in consultation with the design office so as to protect human life and properties.

They also do checking of the measurements and ensure the quality of works and materials as per laid down norms in the Manual for Civil Engineering Works. As they enjoy independent delegated autonomy as regards their jurisdiction, they are ultimately responsible for all issues relating to properties and personnel placed under them.

7/A

Sr. Executive Engineer, South

He heads the South Section. He supervises and monitors execution of all revenue works including drainage, water supply and roads in connection with all Trustees’ infrastructures in the following locations:

C.I.S.F. Qrs. at Subhas Nagar, Ramnagar Camp & labour quarters, different structures located at Kantapukur Labour Line, Portland Park Quarters, Remount Road Quarters, Transport Depot, Chetla Staff Quarters, etc.

7/B

Sr. Executive Engineer, Development

He heads the Development section. Mainly he is assigned the development works under Non-Plan and Plan Capital Works.

7/C

Sr. Executive Engineer, River Training

He heads the River Training Section. He is basically entrusted with the routine River Training and Regulatory works for maintenance of the shipping channel of river Hooghly and all other works on requisition from Hydraulic Study Department from time to time. He identifies the works, prepares and monitors budget for the section, prepares estimates, tenders etc. and supervises and executes the jobs. In this connection, he also keeps himself in touch with the Hydraulic Study Department.

In addition to this, he supervises and monitors execution of all revenue works including drainage, water supply and roads in connection with all Trustees’ infrastructures in the following locations:

Hydraulic Study Field Office at Berhampore, R.T. Camp Office, HSD establishments and KoPT Rest Shed at Swarupgunj, Hooghly Point River Survey Office and allied infrastructures, R.T. Camp Office and upper Reach River Survey Station at Falta, River Training Structures like Spurs, bank protection, etc., from Uluberia to Garia Pole, Tidal Station and Guest House at Diamond Harbour, R.T. Camp Office at Nischintapur, HSD establishment at Fazergunj, HSD establishment and Pilot Station at Sagar, any other work, which is required to be executed in and at the bank of river Bhagarathi – Hoghly starting from Ahiron up to Sagar Island for KoPT’s interest or as deposit works.

7/D

Sr. Executive Engineer, N.S. Docks.

He heads the Netaji Subhas Docks Section. He supervises and monitors execution of all revenue works including drainage, water supply and roads in connection with all Trustees’ infrastructures in the following locations:

All structures inside Netaji Subhas Docks including the Container Terminal and Lead-in-Jetty including Dry Docks, G.R. Jetties, B.B. Road Quarters, Nimak Mahal Officers’ Quarters, Hydraulic Study Department’s Office Building, C.I.S.F. Quarters at Brace Bridge Road, Lybian Tea Ware House, Hydraulic Model Centre, Loco Shed, Alifnagar Crews’ Quarters, Dhobitala Container Park, Mazdoor lines at Argarah, Muchikhola & Dhobitala, Basra Pump House, No. 8 Workshop, Subhas Bhavan, Port Security Office, etc.

7/E

Sr. Executive Engineer, Kolkata.

He heads the Kolkata section. He supervises and monitors execution of all revenue works including drainage, water supply and roads in connection with all Trustee’ infrastructures in the following locations:

KoPT’s Rest House at Simurali, KoPT Guest House & Officer’s Club at Chowringhee, Maidan Tent of KoPT’s Sports Club, KoPT Head Office Building at 15, Strand Road, New Howrah Bridge Qrs. and the Water Treatment Plant at Howrah end of Rabindra Setu, all KoPT structures from Rabindra Setu to Shibpur on the west bank of Hooghly, Chief Vigilance Officer’s Office at Fairlie Place, all KoPT’s structures including Warehouses, Ghats, Jetties including the Jetty Workshop, Jetty Buildilng, Hilary Institute, Head Office Pump House Complex, etc., right from Man-of-War Jetty to North Port Police Station along Strand Road, all structures of Roychak Fish Harbour and Jetty, all structures within the Budge Budge Oil Terminal of KoPT including the Water Treatment Plant.

7/F

Sr. Executive Engineer, Railways.

 He heads the Railway section, KoPT has a running track length of nearly 22.73 Km out of total existing Track length of 59 Km. Sr.Execdutive Engineer, Railway identifies the works to be done both for preventative and breakdown maintenance of the track, prepares estimates, prepare and monitors budget for the Railway Section and supervises and executes the works. He also does liasoning with Railway Authorities, KoPT’s Traffic Department and other Government Agencies in connection with those works. In addition, he is also looking after the works of Taratala Labour Colony, Centenary Hospital, E.J.C. Yard.

7/G

Sr. Executive Engineer, Rabindra Setu.

He heads the Rabindra Setu Section. He is entrusted with prestigious and specialized work of maintenance of the Rabindra Setu and adjacent flyovers from the fund of Howrah Bridge Commissioners which have been assigned to the KoPT by the State Government since inception of the Bridge. He prepares and monitors the Budget, identifies the works to be undertaken in connection with the maintenance and upkeepment of the Rabindra Setu, prepares estimates for the works, do tendering up to Rs.5.00 lakhs etc.. Frequently he has to do the liasoning works with different Governmental Nodal Agencies, consultants, etc., in connection with the above works.

7/H

Sr. Executive Engineer, K.P. Docks.

He heads the Kidderpore Docks Section. He supervises and monitors execution of all revenue works including drainage, water supply and roads in connection with all Trustees’ infrastructures in the following locations:

All structures inside Kidderpore Docks including Dry Docks, Island Workshop,  D.C. Port’s Office Complex , Lead-in-Jetty, Coal Dock, Kantapukur sheds, Nivedita Abasan, East Yard, Bascule Bridge, Swing Bridge, 58/1 Officers’ Quarters, Fire Office, Dock Workers’ Training Institute, Dock Welfare Office, Telephone Operators’ Quarters, Fair-Weather House Institute, Hide Road Institute, Jain Kunj KoPT’s Playground, South Port Police Station, 51, C.G.R. Road Office Complex, all KoPT’s sheds around Hoboken Road, on east side of Hide Road and Coal Dock Road, maintenance of Chief Materials Manager’s Office and all other structures including the North Workshop located within CMM compound at Panbazar, Mooring Master’s Office at Panbazar, Engineering Superintendent’s Office at Panbazar & Harbour Master (River)’s Office at Panbazar, Dumayune Avenue Officers’ Quarters.

7/I

Sr. Executive Engineer, Design.

He is responsible for design and estimation of all projects relating to development and maintenance, harbour structures, quay walls, berths and infrastructural facilities, lilasoning with consultants on any technical matter, checking any design submitted by any consultant/tenderer or departmental engineers in connection with any original / maintenance / rehabilitation / restoration work. This post is currently lying vacant.

7/J

Sr. Executive Engineer, Contracts.

He is attached to Chief Engineer’s Office. He checks all estimates submitted by the concerned sections / design office and arranges for sanction of those by CE, fixes pre-qualification criteria if required, prepares tender documents including bill of quantities for all works which are required to be tendered by CE including arrangement of publication of NIT, opening of tender, preparing comparative statements, having recommendation from Tender committee getting administrative approval and placing the matter before CE for placement of work order. In addition to these he is also responsible for keeping record of budgetary provision of all works in the C.E.’s Department.

He maintains / revises / updates and distributes KoPT’s Schedule of Rates and all other documents to all concerned including maintaining the library of special rates approved by CE. He also arranges for approval of the Special Rate Memos raised by different sections by CE.

His other duties comprise of checking and arranging of approval of labour Work Orders, offering special consultancy in case of disputes of contract related issues including interpretation of contract clauses in the GCC when CE’s intervention is required, processing and arranging for administrative approval of Extra-Excess Works, Extension of Time, processing and arranging of the compilation of all the on a/c bills culminating in to the final bill in case of tenders called by CE, evaluate the suppliers and keep records of that evaluation and action, if any.

8.

Executive Engineer

The works of CE’s Office / any section / division are distributed among the available Executive Engineers by the Chief Engineer / concerned Sr. Executive Engineers clearly delineating the delegated responsibilities (job specific) through an office order and they carry out these specific responsibilities under the Chief Engineer / Dy. CE / concerned Sr. Executive Engineer in addition to assisting Chief Engineer / Dy. CE / concerned Sr. Executive Engineer in day-to-day functioning of the CE’s office / division / section.

They also do checking of the measurements and ensure the quality of works and materials as per laid down norms in the Manual for Civil Engineering Works. In exigencies of the work they sometimes also act as the measuring officer, enter measurements in the measurement books and do all processing of contractors bill.

9.

Assistant Engineer

The Asst. Engineers work at the field level and are responsible for the work and measurement, quality control, industrial management at various sites. They report to the Executive Engineers and in many cases directly to the Sr. Executive Engineers as per the distribution of works among them by the Sr. Executive Engineer through office orders. They also do checking of the measurements and ensure the quality of works and materials as per laid down norms in the Manual for Civil Engineering Works. In big and important works they act as first measuring officer, enter measurements in the measurement books and do all processing of contractors bills.

10.

O.S.D. (Civil)

She is presently looking after the establishment of Class - III & Class - IV employees of the sections including their salary, leave etc., & Contract Labour related issues including Court Cases related to Contract Labour matters & Workmen’s Compensation.

11.

O.S.D. (Env.)

He is attached to the Manager (Env.) and is responsible for assisting him in his day-to-day works.

5. GENERIC PROCESS: 

This Department also maintains own list of documents and list of records. Control of Documents & Records, Internal Quality Audits, Control of Non-conforming Services, Corrective & Preventive actions, Monitoring of Quality Objectives & Targets, continual improvements, Training, Customer Communication & Customer Satisfaction measured are ensured as per guidelines given in Proc. No. KoPT-KDS / QP.

 

Mechanical Engineering Deptt.

ORGANISATIONAL CHART OF MECHANICAL ENGINEERING DEPARTMENT                         

 

Sl.No.

Other  areas

Name of the officer

1.

RTI/Public Information Officer of CME’s department

Shri P.K.Roy, Sr.Exe.Engineer(LD)

2.

Hindi Liaison Officer

Shri R.Kumar, Sr.Exe.Engineer(Elect-II)

3.

Liaison Officer regarding SC/ST matters

Shri P.P.Deb Barma, Sr.Exe.Engineer(Workshop)

4.

Departmental Grievance Officer

Shri S.Mukherjee,Dy. CME-II

5.

Nodal Officer for Computerisation excluding ERP.

Shri S.Sinha, Exe.Engineer(Docks)

6.

Nodal Officer for ERP,ISO, Port Census reports, Dock Safety reports and other reports to be sent to IPA, IB, ISPS etc.

Shri K.Deb Roy, Executive Engineer(MIS)

 Note : Till the post of SEE (Projects) is filled up, DCME-III will look after the same directly.

Hydraulic Study Department

1. Chief Hydraulic Engineer

Overseas the total activities of the department/sections

under his control  and reports to the Dy. Chairman (KDS)   and Dy. Chairman (HDC). As administrative Head of Department  he may change and entrusted the responsibility and officer of the department for smooth functioning  if the situation arises. Liaison with other Departmental Heads.Interacts with  Govt. and Non Govt. Organization Universities of National and international repute.Formulates  plan & non plan schemes and monitor the river and estuary  behaviour  during their  implementation . Ensures that  the sources  required in above  areas are provided  for effective implementation  of quality  system. He also arranges to procure small parts of maintenance purpose  departmentally.participates in the Management Review  Meeting to review the  continued effectiveness and suitability of implemented  and document Quality Systems including quality objective. identifies  needs and arranges to impart  the training of personnel reporting  to him and maintains the records thereof.  ensures that relevant documents / quality records originated or used  by the  department under his supervision  are brought  under document control.  Ensures  corrective actions in case of any nonconformity exist during The activity  of his departmental functions  are suitable corrective and   Resolved  effectively. Ensures that purchase specifications  are fully documented and supplied For any procurement necessary for the department. Appropriate  application of statistical  techniques are identified and  Implemented  in his department. Ensures Scientific Study  and Research on Hydraulic Characteristics and problems of river  Hooghly / estuary, monitoring  of the river behaviour and planning remedial measures for the entire river/estuary. Ensures

application of  Navigational Aids like Syledis  System, DGPS & VTMS to Survey, dredging  and monitoring of river and  estuarine  Behaviour.Ensures the completion of different time bound studies (Deposit Works) entrusted by different Govt. /Non Govt. agencies.

2. Dy.Chief Hydraulic Engineer-I

To assist Chief Hydraulic Engineer in all his activities  He will be the In-charge of the establishment matters of HSD and assist the Chief Hydraulic Engineer  in disciplinary cases  He will also be the in-charge  for overall control  of the Electronic Section of this department along  with HSFO, Berhanpore. He will  follow up implementation  of the decisions taken in meetings with  Trade Unions and monitor  implementation of all the schemes  formulated  by the department  from time to time. He will assist  Chief Hydraulic Engineer in drawing up annual budget, replying  Audit queries and also in legal matters. He will overview, monitor and will be In-charge  of the implementation of application  soft- wares of HSD along with other departments  of KDS and will   responsible for preparation  and onward transmission of updated status  reports  to Administration from time to time.

3. Dy.Chief Hydraulic Engineer-II

He will be overall in-charge of the ongoing River Regulatory  measures. He will be in control  of Hydraulic Model Centre of  HSD . He will also formulate, monitor  all river training  and  dredging  works, monitor riverine behaviour,  give  riverine clearance  plan and monitor  maintenance dredging measures and will assist  Chief Hydraulic Engineer in all activities  related to RR Scheme,  maintenance  dredging including rendering  assistance in maters   related to TAC meetings.

 

 

4. Dy. Chief

   Hydrographer(P&R)                            He is the Sectional Head of Marine Wing  of HSD. He controls and

                                                               manages all Research Vessels, surveying Crafts and research Station

                                                              (URRS, Phalta) under  this department .DCH (P&R) would plan  and

                                                              organize  hydraulic  observations  and specific surveys in lower and

                                                              upper  reaches right  from Swarupgunj to Saugor in connection  with

                                                              the  monitoring  of river morphology  in close co-ordination with  the

                                                              concerned officers  of this department . He will  keep Chief Hydraulic

                                                              Engineer informed regarding  the trend  and behavioural  changes  of

                                                              the river  from time to time and suggest  interim actions.

 

5. Dy. Director-I                                    He will  be in  overall control of the activities  of HSFO, Berhampore

                                                              He will also  in overall charge of the investigations/observations  of

                                                              The river Hoghly. The Study Team Report (s) and the Annual Report

                                                              of the river Bhagirathi will be prepared under his guidance. He will

                                also  assist Chief Hydraulic engineer in evaluating as well as under-

                                taking R&D schemes entrusted by different Govt. department /

                                Organisations  and undertaken by  this department respectively. As the

                                Representative  of this department for the implementation  of ISO

                                9001 : 2000, he  along with other nominated  officers will initiate

                                 actions  for its implementation. He will also  keep CHE  informed

                                 from time to time  regarding  the status, problem  faced, if any, as well

                                 as  progress  of the same. He will keep liason with the Farakka Barrage

                                 project regarding  the release of fresh water to the feeder cannel. He

                                 will be in overall control of the depository works  in the  Bhagirathin

                                 river entrusted by different Govt / semi Govt. agencies  He will also

                     assist DCHE-I.

 

6. Dy. Director-II        He will look after River  Regulatory Works, plan  schemes, budget and

                                    matters related to Syle-dredge etc. He will also  assess and monitor the

                                    river  and estuarine behaviour of critical stretches.  In addition to the

                                     above works, he may be entrusted to undertake additional

                                    responsibilities as and when required. He will assist DCHE-II 

 

7. Dy. Director-III        He will look after the works  of Mathematical Model, remote Sensing

                                    & GIS  Stores and procurement,  general establishment including

                                    accounts, record management, legal cell etc. He will also be co-

                                    ordinating  with different  academic institutes (IITs, Jadavpur

                                    university, Bengal  Engineering  & Science University, Indian

                                    Institute of Remote Sensing  National Remote Sensing  agency, etc.)

                                    for improving / updating the infrastructural facilities of laboratories

                                     including development  of Mathematical Model. He will assist

                                    DCHE-I in matters related to Comprehensive  Computerization as

                                    being undertaken  by M/s. DCPL Shri S. Mukhopadhyay, the Nodal

                                    Officer of this project / contract will render  necessary support / input

                                    in concerned matters for efficient  co-ordination, review  and

                                    implementation  of decisions. Besides this, he may be entrusted with

                                    any other works / assignment  by this senior officers as and when

                                    necessary. He will report  to DCHE-I.

 

8. Asstt. Hydraulic      He will look after the activities of Remote Sensing Laboratories, 

    Engineer.                 maintenance dredging & its  effect on the shipping channel,

                                    Analytical studies & preparation f reports for the estuarine reaches

                                    below  Diamond Harbour (especially Jellingham Bar), Drawing office

                                    activities  excepting  computerization programme, Deposit works as 

                                    and when required etc. and act as Nodal Officer as per existing  office

                                    orders. He will report to Dy. Director-II at Headquarter. He may

                                    However b called upon  to undertake additional responsibilities / work

                                    load  as and when entrusted by senior officers.

 

9. Sr. Scientific             He will be In-charge  of Analytical Laboratory of this department.

    Officer-I                   being the In-charge  of the Laboratory he will draw up plans of

                                    Comprehensive hydraulic  observations in river Hooghly  in

                                    Consultation with Dy. Director-I and Dy. CH (P&R). In addition to

                                    This  he will also assist Dy. CHE-I in matters related to comprehensive

                                    Computerization in KDS  and Mathematical Modelling of river

                                    Hooghly .

 

10. Sr. scientific          He will be responsible for functioning and maintenance  of VTM

      Officer-II               System, DGP  and Syledis position fixing  system and all related

                                     Electronic equipments  including departmental current meters, echo-

                                    Sounders and survey  instruments etc. He will also be in-charge  of

                                    Stores  and its related activities. He will assist DCHE-I  and CHE

                                     Regarding  procurement  and replacement  of latest state-of-the-art

                                    Instruments and its applications  for precise measurement of

                                    Hydrological  parameters and any other new project like VTM-stand

                                    Alone  System.

11. Sr. Scientific          He will be the station –in-charge  of the Hydraulic Model Centre,

      Officer-III              HSD of KDS. He will be responsible for all model experiments,

                                     data analysis and preparation of reports. He  will draw comprehensive

                                     plans for the development  of infrastructural  facilities of Hydraulic

                                    Model  Centre including  procurement of latest state-of-the-art 

                                     instruments and techniques for carrying out experiments for

                                     identification of behavioural response of river parameters. He will

                                    also  assist  Dy. Director-II and Chief Hydraulic Engineer  for

                                    identifying  probable  river related schemes/measures to be taken up

                                    for  hydraulic model studies.

 

12. Sr. scientific          He will be responsible for Technical Reports related to river 

     Officer-IV               Bhagirathi & assessment of bars in upper reaches of river Hooghly

                                    (especially Ninan & Nurpur Bar) He will also provide assistance in

                                    preparation of Study Team Reports and act  as Nodal Office as per

                                    existing  office orders. He will report  to Dy. Director-I at Headquarter

                                    He may, however, be called upon  to undertake additional

                                    responsibilities/ work load as and when entrusted by Senior Officer.

 

13. Sr. scientific          He will be the Station in-charge of Hydraulic Study  Field 

     Officer-V                Organization  (HSFO0 Berhampore. He will look after the hydrographic

                                    survey and hydrological observations  of the river Bhagirthi from

                                    Ahiron to Swarupgunj. He will also make liaison  with Central Water

                                    Commission as well as Farakka Barrage  authority in connection with

                                    statutory data  of Ganga and Feeder Canal for preparation  of annual

                                    reports  of Bhagirathi as well as reports for Study Team.  He will report

                                    to Dy. Director-I.

 

 

14. Executive                He will look after the jobs pertaining to Analytical study and

      Engineer-I              preparation  of report for specific reaches of Hugy  River up

                                   To Diamond Harbour (especially E. Gut & Phalta Bar and DiamondSand),

                                    Mathematical Model studies of River Rupnarayan Application of MIKE-21

                                   and proposed project work in collaboration with IIT, Kharagpur, computerization

                                  of drawing  office  activities  Including digitization of survey charts and application

                                 of Auto CADpreparation  of power Point  presentation of departmental activities

                                 and deposits works as and when required etc. He will report to Dy. Director –II

                                 at Headuarter. He may, however, be called upon to undertake additional responsibilities

                                 /work load as and when entrusted by senior officers.

 

15. Executive                He will look after  the jobs pertaining to micro analysis and preparation

      Engineer-II             of reports  on morphological  changes and monitoring of dredging

                                    Activities  in and around Oil  Jetties including  Balari Passage, Analytica

                                    Study and preparation  of report for specific reaches of Hugly River

                                    Upto Diamond Harbour (especially  Moyapur & Roypur Bar)

                                    Geotechnical Laboratory, deposits works  as and when required, liaison

                                    With different wings of HDC etc. He will report  to Dy. Director-II. He

                                    May, however, be called upon to undertake  additional responsibilities/

                                    Work load as and when entrusted by senior officers.

 

16. Electronic              He will look after the VTM as well as DGP system. He will also look

      Instrumentation      after legal aspect of this department. He will report to Dy. Chief

      Engineer.                Hydraulic Engineer-I.

 

17. Commander           He will control and manage the activities  of Research Station Research

URRS, Phalta               Crafts  and participates in Hydraulic  observation work . He will also undertake Hydrographic survey as required by the C.H.E.

 

18. Commander

R.V. Anusandhani          He will manage the operation of the Research vessel for collection of Hydrological data He will also undertake 

                                      Hydrological observation, Conduct  Hydrographic survey as required by the C.H.E.

     

MARINE DEPARTMENT 

Director, Marine Department - He is the overall in-charge of the entire Marine Department and responsible for any matter related to shipping and navigation which primarily include movement of all vessels, dredging, hydrographic survey, maintenance of buoys, jetties, moorings, running and maintenance of port tugs, dredgers, despatch vessel, pilot launches, survey vessels, launches etc. and shore establishments like wireless communications, VTMS, Pilot Station and Survey Stations within the jurisdiction of Kolkata Port. He is in-charge of the impounded dock systems of KDS & HDC and the entire navigational channel leading to the twin dock systems which includes Sandheads, Sagar, Haldia, Kulpi, Diamond harbour, Baj - Baj etc. He is the statutory officer of the port and conserves the port and its navigational channel on behalf of the Board of Trustees for the Port of Kolkata. He is the head of the Marine Examination Board for training and certification of Marine Officers of KoPT and conducts preliminary enquiries into any marine accident or casualty within the limits of the port either by himself or through his Deputies or the Harbour Masters. He is also a designated Port Facility Security Officer as per IMO Convention.  

Dy. Director-IBesides assisting the DMD directly in all matters of the department, Dy. DMD-1 is responsible for day-to-day co-ordination on the activities of the operational sections like HM(P), HM(R), SDDS,  MMOH, ES and CH. He is required to oversee the functioning of these sections towards smooth marine operations and has to co-ordinate with other departments in matters related to shipping, dredging, vessel repairs and hydrographic surveying. He is responsible for management of the establishment and personnel matters including court cases. He has to prepare proposals, various base papers, board notes and communicate with ministry, DG shipping, Dredging companies, Ship-yards, port users etc. He is also responsible for all ship-breaking activities in KoPT and co-ordinates with other agencies like PCB, MSTC etc. on this issue. He also prepares necessary document for implementation of ISPS Code. He is also required to carry out the current duties of Director, Marine Department during absence of DMD from station. 

Dy. Director-II - Besides assisting the DMD directly in all matters of the department, he controls and co-ordinates the activities of Chief Radio Officer, Superintendent, Boat Registration, Establishment Officer, Safety & Anti Pollution Officer, and Superintendent New Construction. He is required to prepare the budget of the department and monitor all work. He is responsible for preparation of all statistical reports for the entire department like bills / payments, Fuel consumption, Status of vessels, manpower availability, disciplinary cases/ court cases etc. with an objective to increase the productivity and reduce cost. He is also responsible for implementation of the official language. He controls the movement of hazardous cargo in KDS and HDC. He co-ordinates with prospective port users on new projects, and is the Nodal Officer of the port for Inland Water Transport.      

 Harbour Master (River)He is the administrative head of the River Section of Pilot Service and responsible to DMD for all matters relating to river pilotage between Garden Reach and Sandheads and Haldia to Sandheads, which also includes anchorages at Kolkata, Baj Baj, Diamond Harbour, Kulpi, Haldia, Sagar and Sandheads. He is responsible for ensuring smooth pilotage operation in the river and is the allocates Pilots to merchant vessels including those based at Haldia. He is also responsible for general administration of the section and conducts marine enquiries as per instruction of DMD and is a member of the Marine Examination Board. He is responsible for management and maintenance of respective crafts/pilot stations under his control and their effective utilisation.  He is responsible for lighterage operation of Crude oil at Sandheads and for controlling overboard cargo discharge operations in various river anchorages at Sagar, Kulpi, Haldia and Diamond Harbour.

 Dy. Harbour Master (River)He assists HM(R) in all matters relating to his section and is required to carry out current duties of HMR during his absence. He is responsible for imparting training to all officers under his control. Allot duties to pilots for pilotage operation for departure of vessels from KDS/HDC as per KoPT Guidelines. He ensures availability of appropriate numbers of pilots at pilot station/Calcutta Port for arrival/departure on vessels to maximize shipping. He arranges for booking of vessels as per agent’s declarations, co-ordinates with MMOH/Dy.MMOH for arrival/departure of vessels. He attends to routine and special messages and takes suitable actions. He scrutinises of berthing stations and supporting documents and arranges for transport as required in his section. He also provides training to Trainee Officers as pertaining schedule.

 

Commander, Pilot Vessel/OCS -

He allots pilotage duty to pilots for arrival of vessels as per priority in calling order and KoPT Guidelines to maximize shipping. He mobilises resources for safe embarkation/disembarkation of ships as required and lies with DMD/HMR/MMOH for mobilisation of resources for shipping/pilotage requirement in case of emergency and attends to routine and special messages and take appropriate action. He looks after the general administration pertaining to pilot station and liase with representatives of Contractor for smooth operation of the pilot station. He provides pilotage/navigational information/instructions to watch-keeping officers for onward transmission to incoming/outgoing vessel. He organises inward bound/outward bound shipping and coordinate to VTMS pilots for shipping movements/VTMS guidance as per requirement. He also guides vessels through stand-alone VTMS in the event of failure of the main VTMS. He provides assistance to vessels anchored / lightening at Saugor without pilot whenever necessary. He also attends office in town to assist HMR/Dy.HMR as required. 

Pilots

Perform pilotage duties as allotted by Dy.HMR/Commander/OCS ensuring safety of the vessels under his pilotage charge and the port property. Reports any changes/deficiencies observed in the navigational channel/supporting infrastructure to appropriate authority for necessary action including vessel piloted by him to Harbour Master (River)/MMOH for appropriate action. He checks relevant documents prior to undertaking pilotage of vessels as per existing rules/regulations. He co-ordinate with VTMS pilots/OCS for VTMS guidance/assistance. He reports all marine casualties/damage to ship/port property and submission of relevant documents/reports to HMR/MMOH/MOH at the earliest.

 Second Officer -He assists the commanders in all work towards smooth operation of the pilot station. He carries out watch-keeping duties at station, controls and monitors pilot embarkation and disembarkation. He monitors vessels approaching vessels at Sandheads and maintain all records pertaining to shipping and sends periodical shipping reports to headquarters. He supervises the arrangement for accommodation of pilots information to pilot launch, pilots, VTMS regarding shipping time to mobilise for boating. He attends office in town and reports to HMR/Dy.HMR in matters related to the station.  

Harbour Master (Port)He is the overall in-charge of the pilotage, berthing and movement of ships in the harbour limits of the river and within the twin dock system of  KDS i.e. KPD & NSD, Baj Baj Moorings and Sagar Moorings etc. He is responsible for maintaining the dock systems, all the mooring buoys and jetties at Sagar, Haldia, Diamond Harbour, Baj Baj and Kolkata. He is also responsible for operation of VTMS Station at Haldia. He conducts marine enquiries as per instruction of DMD and is a member of the Marine Examination Board. He is responsible for management and maintenance of respective crafts under his control and their effective utilisation. He also provides training to Trainee Officers as pertaining schedule.

 Dy. Harbour Master (Port)He assists HM(P) in all matters relating to his section and is required to carry out his current duties during the absence of HM(P) from station. He is responsible for imparting training to all officers under his control. He is entrusted with booking and scheduling the movement of ships. He r eceives all booking from shipping forms and agencies allot turns of vessels selling and shifting/arrivals. Appoints harbour pilots for all selling/arrival and shifting. He allots berths for vessels mooring at the river moorings and Buj Buj Jetties. He is the designated Dy. Port Facility Security Officer as per the IMO Convention.  

Harbour Pilot

 He is responsible for mooring/unmooring at Baj Baj Oil Terminal and at different Calcutta Moorings. He is also responsible for movement of ships from KPD & NSD Lock Gate to Garden Reach.

 Dock Master 

He is the overall in-charge of the Administration and functioning of the Dock Master Office both the Docks and Berthing Service. He controls activities of Berthing Establishment comprising of the Berthing Officers and Marine Personnel for call activities within the preview of his responsibility and authority. He is assisted by three Dock Masters and seven Asstt. Dock Masters who are promoted from Berthing Master. 

Dy.Dock Master-I

 He is in-charge of the shipping movements in KPD and NSD from lock to berth, vice-versa and shifting under the supervision of the Dock Master. He looks after day to day shipping movements and publishes the same in consultation with Dy.HMP and Dy.Dock Manager shipping. He is head of the Berthing Service and allots duty to ADMs and Berthing Masters. He ensures that ADM, Berthing Master, Tug, Motor Launch and Mooring Boats are available to conduct safe movements.

 Dy.Dock Master-II

 He is in-charge of Netaji Subhas Dock under Dock Master. He looks after posting of Marine Crew and their welfare. He also looks after maintenance of the mooring boats and infrastructure for shipping movements at Netaji Subhas Dock.

 Dy.Dock Master-III

 He extends support for maintenance of Doctors, Motor Launch (Dock side) to CME & ES for main engine and other machineries. He arranges for providing fenders, bunkering, supply of fresh water to tugs and launches inside the docks.

 Asstt.Dock Master

He is in-charge of eight-hour shift and allots berthing master for movement of ships inside docks. His primary job is to take ships inside lock gates either from the river end or dock end. Outward movement of ships through lock gates are carried out by him. Arranges for the tug near work place as per requirement.

Berthing Master

He is in-charge of the ships movements from lock to the berth and vice versa. Shifting of the vessels inside the dock are being carried by Berthing Master. Ensures safety parameters check list and revenge in the office round the clock to meet any emergency inside the docks during his working hours. He is also assists the Asstt. Dock Master in working ships in and out of lock gates.

Mooring Master

 He is responsible for laying relaying, overhauling and maintenance of river buoys, jetties, pontoons including Baj Baj Petroleum wharves and reports to Harbour Master (Port). He supervises and renders limited assistance during salvage operations. He is incharge of launches for transportation of pilots to and from ship within KoPT including Buj Buj. He is in-charge of Anti-pollution vessel working within KPD & NSD and also of the mechanised boat working at Buj Buj for mooring/unmooring operation. He is in charge of Tukta Ghat establishment and Buj Buj Mooring Staff.

 Asst. Mooring Master

He assists the Mooring Master in all the mooring operations at Baj Baj/Kolkata. He allots duties to the Crew of Mooring Master. He assists Harbour Master (Port) in official duty as required.

Chief Hydrographer

He is the administrative and operational in-charge of the hydrography section and reports to DMD. He is responsible for surveying and charting the entire river stretch from Nabadwip to Sandheads and the connecting river systems including impounded dock systems of KPD, NSD, Haldia Dock, riverine jetties like Baj Baj, Haldia Oil Jetties, Barge Jetties etc. having establishments at Haldia, Hugli Point, Phalta, Baj Baj, Kolkata etc. with a fleet of floating crafts. He is required to monitor the navigational channel and report the changes to all concerned for navigational safety and research work. He is responsible to conduct dredge-monitoring surveys to ensure better dredging performance. He is also responsible for collection of tidal and hydrological data to facilitate smooth navigation and publication of tide tables in co-ordination with the Survey of India. He is responsible for forecasting depths at various localities and maintains liaison with the Chief Hydrographer to the Govt. of India, Central Water Power Research Station at Pune in matters related to hydrography. He is responsible for management and maintenance of respective crafts under his control and their effective utilisation. He is the head of the board for examination of hydrographers as well as a  member of the Marine Services Examination Board.

Dy. Chief Hydrographer

 He assists CH in all matters relating to his section and takes charge of the section during the absence of CH from station. He is responsible for imparting training to all officers under his control. He reports to CH and supervises the activities of Commodores and Commanders, Officer-in-charge of Surveys and all Officers below them. He is responsible for processing, editing and publishing of all navigational chart and issuing navigational warnings. He controls the activities of Drawing Office and its staff members.

Dy. Chief Hydrographer ( P & R)–

 He is the head of the marine wing of Hydraulic Study Department and reports to CH and CHE. He controls and manages the activities of Research Vessels and Shore Station under the Hydraulic Study department. He coordinates with CH for Hydrographic Surveys, collects necessary data for Research works , Navigation and other allied riverine matters. He is a member of Examination Board for certification of Hydrographer and associates himself with the Bathymetric Investigation, Hydrological Analysis.

 Commodores and Commanders of CH Section

 He reports to the CH and Dy.CH and controls the activities of Chief Officers (Master and Sr. Hydrographers, second Officers and TMOs) posted under administrative heads of the respective vessels and stations. He conducts hydrographic surveys of the region under their control. He looks after the safety security of vessels/stations and its crew under his control. He supervises the maintenance of the Semaphore and broadcast of the rise of tide and available depths for best tracks for shipping within his areas of jurisdiction. He has to liase with MMD and IRS for obtaining all statutory certificates required for plying. He controls  all activities of sounding supervisors who carry out regular sounding of the water bodies like locks, approach jetties, basins and berth without tidal fluctuations. He has to execute hydrological research work one attached to hydraulic department in addition to survey work within his reasons as assign to him. He has also to carry out large scale surveys for various river related project work. He is responsible for ensuring  availability of necessary equipment for smooth functioning of his department.

Officer-in-charge Surveys

He is in-charge of executing the hydrographic surveys in the lower reaches with particular attention of dredge monitoring surveys apart from routine surveys as required.

Chief Officers (Masters Hydrographers & Sr. Hydrographers)

He reports to the Commodores/Commanders for day-to-day allotment of staff to carry out survey work, maintenance of stations, Vessels, launches. They are also required to handle radio equipments. He deploys the crew for daily work. He is responsible for preparation of field sheets, correction of survey charts.

Trainee Marine Officers

He reports to the Chief Officer to carry out correction of survey charts, maintenance of logbook and survey records. He looks after the instruments and safety and security of crewmembers attached to vessels/launches/stations under the guidance of Chief Officer. 

Supdt. Dredger & Despatch Service

             He is the overall administrative and operational head of the Dredging & Despatch Service and reports to DMD. He is responsible for carrying out dredging in the entire navigable channel leading to the dock system of Haldia and Kolkata through port’s own dredgers and hired dredgers. He is responsible for running and maintenance of dredgers, despatch vessels etc. of KoPT. He monitors the dredging performance of hired dredgers through his representative posted on each dredger. He is also responsible for all river conservancy works in both channels of KDS and HDC such as laying of buoys, light vessels, maintenance of shore marks, lighted buoys, channel buoys etc. in addition to towing, salvaging and attending to emergencies like grounding. He is a Member of the Marine Examination Board. He is responsible for management and maintenance of respective crafts under his control and their effective utilisation.

 Dy. Supdt. Dredger & Despatch Service

He assists SDDS in all matters relating to his section and takes charge of the section during the absence of SDDS from station. He is responsible for imparting training to all officers under his control. He looks after certification of bills etc. and supervision of operation activities of dredger and despatch vessel.

 Commander (SDDS Section) –  

            He takes charge of a Dredger/Despatch Vessel and carries out infield operation pertaining to this section. He is responsible to the management for safety and security of the vessels and personnel on board. He is also responsible for overall maintenance of the vessel under his charge and its effective utility. He has liase with MMD & IRS for obtaining all statutory certificates for crafts under him. He reports to SDDS/Dy.SDDS and carries out the work as per their instruction of the SDDS. He attends Office in town to assist SDDS & Dy.SDDS.

Chief Officer

              He assists Commander in supervision operation and maintenance of the Vessel and management of the Crew Members. He also acts as KoPT representative on board contract dredgers.

Second Officer

            He assists Chief Officer in vessels maintenance, crew management and carries out works assigned by Commander/Chief Officer.

 Lighting Officer

            He is in-charge of Lighting Section and assigns duties to Jr. Lighting Officer. He looks after the maintenance of navigational lights, manning and management of lighting crew etc. He arranges to attend to extinguished lights of buoys with the help of launch.

Asstt.Lighting Officer

            He assists the Lighting Officer in all aspect for the work carried out by the lighting section.

Jr.Lighting Officer

He carries out instructions and duties assign to him by Commander and the Lighting Officer.

 Engineer Superintendent

             He is the administrative and operational head of Marine Engineering Section and reports to DMD. He is responsible for repair and maintenance of all KoPT vessels including the pilot vessel, despatch vessels, survey vessels, estuarine dredgers etc. He is responsible for arranging fuel to the port vessels and supply of fresh water to port and merchant vessels. He is responsible for management and maintenance of all machineries of port vessels under his control and their effective utilisation. Technical decision making and projecting to DMD. He formulates tenders for AMC of KoPT Crafts. Issues job order to parties and sanctions all repairers portables. He raises proposal of matters concerning repairs.

 Dy. Engineer Superintendent

He assists ES in all matters relating to his section and takes charge of the section during the absence of ES from station. He looks after posting of Engineers/Welfare of Engineers and repairs of Class-I Vessel. He is in-charge of office/office staff.

 Asst.Engineer Superintendent

 He assists ES & Dy.ES in all matters of establishment and he is responsible for posting and welfare of crew. He looks after maintenance of tugs and launches. He performs all activities under ES’s Section as assigned by ES. 

Chief Engineer

             He is in-charge of all machineries on board and the Engineers posted under him as well as the engine room crew. He finds out the defects (Mechanical/Electrical) with supports of Engineers and arranges for rectification through either ship’s staff or through repairer. He issues work done certificate to the AMC Party. He signs all sorts of paper related to machineries/engineers/engine room crew. He indents spare parts for the machinery to CMM through ES. He prepares the vessel for MMD & IRS Surveyors Inspection regarding engine room machinery.

Second Engineer

 He is in-charge of jobs carried out in engine room and pump room under the instruction of CE. He is in-charge of distribution of jobs to the crew and other engineers and extract work from them. He looks after the welfare of the engine room crewmembers in consultation with CE.

Electrical Engineer

 He is in-charge of entire electrical system including deck engine room machineries and accountable to CE. He also looks after the welfare of engine room crewmembers in consultation of CE.

 Engineer-in-Charge

 He is in-charge of tugs and launches and responsible for their operation. He prepares of the vessel for MMD & IRS Surveyors Inspection and places indents as per requirement so as to keep the crafts in operation and make best use of them.

Jr. Marine Engineer

             He is responsible for operation and maintenance of machineries for individual watches and in-charge of crew members under his watch. He reports to second engineer and takes his guidance as required. 

 Chief Radio Officer -

    He is the head of the communication system and responsible for manning, repair and maintenance of all communication equipment on board the vessels and that of the shore stations at Sagar, Haldia and Kolkata and reports to DMD.

 Dy. Chief Radio Officer

He assists CRO in all matters relating to his section and takes charge of the section during the absence of CRO from station. He looks after day-to-day administration of the section and deployment of operational/technical staff for communication purpose. He looks after the maintenance and repair of existing communication infrastructure arranges for attending breakdown. He also looks after maintenance of office building cover work ship etc.

Sr. Radio Officer/Radio Officer/Radio Officer[Spl.]

He maintains radio communication with inward bound/outward bound, merchant vessel, KoPT fleet and other various shore based station. He carries out minor repairs to technical faults for discharging of his responsibility as communication officer at given point of deployment. He also maintains batteries/ancillaries for effective radio communications and keeps stations in order for MMD Surveys. He looks after all other related works pertaining to radio communications.

 Technical Assistant/Radio Mechanic

             He maintains/repairs radio communications equipment used in CRO Establishment and also visits sites at which the equip0ments are placed for necessary repairs of same. He maintains/repairs public address system/Colour TVs and other music system installed at KoPT vessel/shore stations. He helps in installation/commissioning of new stations as and when required.

Supdt. Boat Registration -

             He is in-charge of Boat Registration Section under Marine Department. The Superintendent, Boat Registration is the authority to issue licences and registrations of all non-propelled crafts plying within the port limit. He is responsible for inspection, certification and collection of revenue for non-propelled barges plying within the jurisdiction of KoPT which includes both KDS & HDC and reports to DMD.

 Ship-Wright

             To assist Superintendent, Boat Registration in all aspects and to discharge duties as assigned to him from time to time. He has to carry out the duties of Superintendent, Boat Registration during his absence on temporary basis.

Supdt. New Construction

             He is responsible for planning, designing and procuring new vessels and undertaking new projects till completion. He is also responsible for hiring of utility crafts and undertaking official procedures like tendering etc. including supervision and monitoring. He is also responsible for maintenance of pilot station at Sagar and pilot launches and reports to DMD. As representative of DMD, he suggests engineering aspects of the project work and as a Tender Committee Member recommends selection of bidders. He recommends bills for payment and is the leave sanctioning authority to personal working under his cell. 

Chief Engineer on Spl. Duty

             He assists Superintendent, New Construction in carrying out of his work and making correspondence with outside agencies and resolving critical issues related to contractual work. He looks after the monitoring of the project and preparation of tender document. He has to correspond with other department related to project work and payment of bills etc. He replies to Audit Queries, Arbitration etc. He allocates the work to personal working under SNC Cell. He gives necessary instructions to the Contractor for repairing and maintenance work and as a Tender Committee Member recommends Selection of Bidders.

 Engineer on Spl. Duty

             He carries out the work as per advised of Supdt., New Construction regarding certification of work, preparation of tender document, scrutinised of bids, monitoring of projects etc. He inspects repair/construction of maintenance work, scrutinising bills, monitoring of entire repair and other miscellaneous correspondence dealing with Arbitration, dispute litigation and certification of work.

 

Inspector,

Commercial

Undertake following responsibilities with the advice of Superintendent, New Construction.

 

 

I) To look after commercial aspects of the project.

ii) Preparation of Internal Budget.

iii) Insurance of assets.

iv) Dealing with audit queries.

v) Periodical financial report for planning and related department.

 

 

vi) Dealing with vigilance cases.

vii) Dealing with arbitration/litigation/dispute etc.

viii) Other miscellaneous work as advised by the Section In-charge.

 

 

Safety & Anti-Pollution Officer

            He assists DMD and Dy. DMDs for inspection, certification and issuing approval for handling of hazardous cargoes both at KDS and HDC. He is responsible for advising the Port Users for acceptance of different hazardous cargo as per the dangerous goods listed in IMDG Code for the Port and also making the hazardous categorisation based on IMDG Code and other relevant Statutory Regulation as applicable.

Establishment Officer

            He assists DMD and his deputies in all matters pertaining to personnel, establishment and all other non-technical matters of all sections of the Marine Department including Court cases of the entire Marine Department. He is also the Nodal Officer for ISO and for comprehensive computerisation.

Office Superintendent-

          He is incharge of all the clerks and peon who assists in carrying out the day to-day office work and allocates their duty in consultation with the Establishment Officer.

He carries out the work assigned to him by the Dy. DMD with the help of the clerks. He also looks after the billing of the various kinds of transport used by the Department,and maintains the leave particulars of the staff in DMD’s Office. 

            Regarding the Class_III & IV staff the duties are detailed in a booklet form and is available with the Establishment Officer of Marine Department.

ADMN DIVISION HDC

Manager:   He is responsible for overall activities of entire divisional activities. 

Dy. Manager-I: He is responsible for Estate Management, Fire, Security, CISF matters, Departmental Vehicles, Hired Transport, Plantation & Gardening and other residual matters.   He is assisted by Dy. Secretary, Asst. Managers, Jr. Asst. Managers & Estate Officer/ Plantation & Gardening Officer/ Personnel Officer for discharging his assigned functions.

Dy. Manager-II: He is responsible for Computerisation, MIS, Telecommunication, EDI and Project Monitoring. He is assisted by Jr. Asst. Managers & Administrative Officer (Computer) for discharging his assigned functions. 

Administrative Officers: 02 nos. Administrative Officers are posted in M.O. & Medical Division each to render administrative assistance to Manager (MO) and Medical Superintendent  respectively. They are under the administrative control of the respective divisional   heads.  

 

P&IR HDC          

   Manager, Personnel and Industrial Relations Division is the Head of the Division. In his execution of duties, he is supported by one Deputy Manager, three Asstt. Managers, a five Jr.Asstt.Managers, three Personnel Officers and one S.O.(Jr.), who are all in the Class-I category, and two nos. Asstt.Personnel Officers who  are in the Class-II category. These officers are assisted by Office Supdt., Welfare Inspector, Head Clerks, Head Assistant, Upper Division (Selection Grade) Clerks, Inspector (Personnel) Investigators, Jr.Inspector (Personnel), Upper Division Clerks, Lower Division Clerks, Record Supplier-cum-Daftories, Messengers, in the execution of their duties & responsibilities in P&IR Division. The officers and the clerical staff supervise/deal/with the establishment matters, recruitment, seniority, confirmation, promotions, reservations roster, Medical History Book, Personal record of officers and employees, Legal cases on service matters, departmental proceedings, workman’s Compensation, Safety, Welfare, Training, Industrial Relations, Settlement of dues of retired employees, Apprentice engagement, etc. Besides this P&IR Division also looks after all the 7 canteens operating at H.D.C. through Memowriters, Cooks, Helpers and Boys.

     MEDICAL DIVISION HDC

               The Medical Division of H.D.C. is headed by Medical Superintendent, assisted by three (3) Deputy Medical Superintendents followed by eight (8) Senior Medical Officers and four (4) Medical Officers. Medical Superintendent is assisted by one Administrative Officer in discharge of his administrative functions. Senior Medical Officers and Medical Officers are in charge of various sections of Port Hospital and discharge functions as given at Sl. (I) Apart from the above, there are 2 Sisters in charge, 12 Staff Nurses, 6 Nurses who assist Sisters-in-charge in discharge of various indoor and OPD functions. There are 3 Sr. Pharmacist-cum- Dressers and 5 Pharmacist-cum-Dressers who supply medicines to indoor as well as OPD patients against prescription of doctors and also take care of the dressing needs of patients. They also look after medicines store at Port Hospital. There is one Storekeeper and Asstt. Storekeeper who look after General Store functions. In Pathology, there is one Sr. Lab Asstt., one Lab Asstt. on ad hoc basis and one Apprentice to look after lab related functions. In the Radiology Wing, there is one Sr. Radiographer, one Radiographer on ad hoc basis and one Apprentice and one X-Technician who look after the radiology related functions. In the Physiotherapy Wing, there is one Physiotherapist who takes care of physiotherapy requirement of patients. In the Administrative Office there are 8 clerical staffs, one Sr. Typist, one RSD and 3 Messengers who assist Medical Superintendent, Deputy Medical Superintendents and Administrative Officer in discharge of administrative functions. In the Kitchen, there are 2 Cooks and 2 Cook mates who prepare food for indoor patients as per diet requisition made by the doctors. In the Emergency Wing there are 6 Stretcher Bearers who take care of transportation and movement of emergency patients. There are 16 Male Attendants and 10 Female Attendants at Port Hospital who take care of emergency as well as indoor patients. There are 7 Female Sweepers and 16 Contract Labors who are responsible for maintaining cleanliness, hygiene at Port Hospital.

FINANCE DIVISION HDC

Manager, Finance Division is the Head of the Division. In his execution of duties, he is supported by two Deputy Managers, four numbers Asstt. Manager, four numbers Jr. Asstt. Manager and five numbers Accounts Officer who are all in the Class-I category. They are assisted by One Treasurer, 2 Deputy Treasurers and 7 Inspector of Accounts who are in the Class-II category. These officers are assisted by Office Supdts., Head Clerks, Calculators, Stock Verifier, Upper Division (Selection Grade) Clerks, Sr. Cash Clerks, Cash Clerks, Upper Division Clerk, Lower Division Clerks, Record Supplier-cum-Dufftury and Messengers, in the execution of their duties & responsibilities in Finance Division. The officers and the clerical staff supervise/deal/with the areas mentioned above. Besides this, One Assistant Manager, Finance Division also looks after as Administrator, Kolkata Port Trust Employees Superannuation Fund and Kolkata Port Trust Employees Gratuity Fund.

RAILWAY DIVISION, HDC

 Manager(Railway)

Incharge of Railway Division and  responsible for operation of Port Railway system within HDC, servicing of all siding holders, movement of Rail borne traffic to and from the Port including Railways Commercial work, review of requirements related to service, control of non-conforming service and corrective and preventive action, delegation of responsibilities to his subordinate officers. He is responsible for identification of training need of employees reporting to him in consultation with P&IR Division.  

He enjoys establishment and other power as delegated to him from time to time, with the approval of the Appropriate Authority, under various provisions of MPT Act, 1963 (As amended from time to time). 

 Deputy Manager(Rlys)

 He is responsible to assist the Manager(Rlys) in all the activities of the Division as outlined in the quality manual and any other job allotted by the Manager(Rlys) from time to time. He is also responsible to take corrective / preventive action to maintain quality system in consultation with the Manager(Rlys).

He is responsible for the commercial matters related with Railway Operations of Port  Railway. He is responsible for acceptance of Forwarding Notes, realization of freight, issuance of Railway Receipts, delivery of wagons, realization of Port charges, terminal charges, Disciplinary proceedings, Statistics and work related to Hindi Training and other miscellaneous responsibilities as entrusted from time to time.

  Asstt.Manager(Rlys)

He is the Officer-in-Charge of day to day Railway operation of Port Railway, Planning, implementation and monitoring of wagon operations, establishment matters (Recruitment, Selection & Promotion). His responsibilities include co-ordination with different Divisions of HDC as well as with outside organizations and customers for wagon operations, computerization, audit related queries, ISO related works, works related to training and other miscellaneous responsibilities as entrusted from time to time.  He is also responsible to take corrective / preventive action to maintain quality system in consultation with the Manager(Rlys.). 

 Jr.Asstt.Manager (Rlys.)-I : 

He is responsible for daily operations in consultation with Asstt.Manager(Rlys). He is responsible to liaison with customers or his representatives and South Eastern Railway for allotment and loading of wagons also Liaisons with Loco and TXR sections of P&E Division for availability of locomotives and brake release of wagons, liaisons with Permanent Way Section of I&CF Division for maintenance of tracks, derailment, accidents and restoration of normalcy in case of brake down / abnormal situations. He is responsible for establishment matters, training, safety, house keeping of office equipments. He is also responsible to take corrective / preventive action to maintain quality system in consultation with the Asstt. Manager(Rlys.).

 Jr.Asstt.Manager(Rlys.)-II : 

She is responsible for the commercial matters in consultation with Dy.Manager(Rlys). She is responsible for acceptance of Forwarding Notes, realization of freight, issuance of Railway Receipts, delivery of wagons, terminal charges, ISO related works, maintenance of quality system in accordance with ISO and implementation of Hindi and miscellaneous responsibilities as entrusted from time to time. She is also responsible to take corrective / preventive action to maintain quality system in consultation with the Dy. Manager(Rlys.).  

 Jr.Asstt.Manager(Rlys.)-III : 

He is responsible for realisation of Port Charges and operational works as and when necessary. He is also responsible to take corrective / preventive action to maintain quality system in consultation with the Dy. Manager(Rlys.).  

Traffic Officer–I : 

He  is responsible for S&T works, safety, pilferage, Damage & deficiency and generation of statistical information. He will also be responsible for other operational matters. He will report to Asstt.Manager(Rlys). He will assist Deputy Manager(Rlys) regarding statistical matters.

 Traffic Officer-II :

 He is responsible for overall operation in shifts. He is also responsible for other miscellaneous jobs as entrusted from time to time.

 Traffic Officer-III :

 He is responsible for overall operation in shifts. He is also responsible for other miscellaneous jobs as entrusted from time to time.

Asstt. Traffic Officers Gr.I : 

They are overall incharge in shifts operations, liasioning with various Port users, SE Railways officials for smooth functioning of Railway Operations & other miscellaneous jobs as entrusted from time to time.

 Asstt. Traffic Officer Gr.II: 

They are overall incharge of Yards and responsible for manning of working points including deployment of Locomotives for various jobs in consultation with ATO Gr.I.  

 

SHIPPING AND CARGO HANDLING DIVISION

 

 

Manager (SH& CH):

 

He is overall responsible for all activities of the Division as outlined in the Quality Manual of HDC. He is assisted by Dy. Manager (SH&CH).

 

Deputy Manager (SH&CH):-

 

He is overall responsible for the matters pertaing to ship planning, oprational & commercial activities etc. concerning the division. He is assisted by the Asst. Managers of the division.

 

Asstt. Manager(SH&CH)-I, Chiranjibpur:

 

He is responsible for the Establishment matters, Permit and Computerisation in T.O.(Sh&CH) Division. His other responsibilities are acceptance of the vessel and holding Planning Meeting of Break Bulk cargo ships. He is designated as Asst. Public Information Officer for T.O (Sh&CH) Division. He is assisted by Traffic Officer (Permit Office) to deal the matters related to issuance of permit.

 

 

Asstt. Manager(SH&CH)-II, Chiranjibpur:

He is responsible for looking after the shipping commercial matters in consultation with Asstt. Manager (Sh&CH), G.C.Berth. His other responsibilities include disposal of Shipping Claims, Claims for damage of port properties and matter related to audit query. He looks after matters pertaining to implementation of Quality Systems (ISO 9001:2000) in the division. He is assisted by Jr. Asst. Manager (Sh&CH), CJP.

 

Asstt. Manager(SH&CH) General Cargo Berth:

He is responsible for  calling of ships for working under this division. He is also responsible for cargo & container handling acvtivities, shipping & commercial activities. For smooth operations inside dock he maintains proper co-ordination with Marine Operation Dlivision and other Divisions of Haldia Dock Complex as well as with Port Customers concerned. He also looks after the matters related to damages of port properties and TPD reports. He is assisted by Jr. Asst. Managers (Sh&CH), GCB.

 

Jr. Asstt. Manager (SH&CH), CJP: -

He looks after the matters pertaining to implementation of Quality Systems, allotment of land, MIS and other commercial matters.

 

Jr. Asstt. Manager (SH&CH)-I, and Jr. Asstt. Manager (SH&CH)-III, GCB:-

They look after the cargo & container handling acvtivities and responsible for smooth operational work of the vessels working under this division. They are also responsible for deployment and working of Port’s equipment for cargo/container handling. They are assisted by Four Traffic Officers and Four Asst. Traffic Officers (Gr-II).

 

Jr. Asstt. Manager (SH&CH)-II, GCB:-

He is looking after the shipping commercial matters and auction sale of undisposed cargo. They are also responsible for isuance of OTR and ‘B’ form. He is assisted by Asst. Traffic Officer (Gr-I) - II.

 

Jr. Asstt. Manager (SH&CH)-IV, GCB:-

He looks after total implementation of computerization in T.O (Sh&CH) Division. He is also responsible for establishment matters and booking of cargo handling staff. He is assisted by Traffic Officer (Sh&CH) VI.

 

Traffic Officer (Sh&CH)-III:-

He is responsible for the issuance of permit at permit offices.

 

Traffic Officer (Sh&CH)- I, II,  IV and V:-

They are performing their duties in shifts and responsible for cargo & container handling acvtivities and smooth operational work of the vessels. They also supervise deployment and working of Port’s equipment for cargo/container handling.

 

Traffic Officer (Sh&CH) VI:-

He is responsible for establishment matters, maintenance of cargo gears and booking of cargo handling staff. He is assisted by Asst. Traffic Officers (Gr-I)-I.

 

Asst. Traffic Officer (Gr-I)- I:-

He is responsible for establishment matters, maintenance of cargo gears and booking of cargo handling staff

 

Asst. Traffic Officer (Gr-I)- II:-

He is looking after the shipping commercial matters and auction sale of undisposed cargo. They are also responsible for isuance of OTR and ‘B’ form.

 

Asst. Traffic Officer (Gr-II)- I, II, III and  IV:-

They are performing their duties in shifts and responsible for cargo & container handling acvtivities and smooth operational work of the vessels. They also supervise deployment and working of Port’s equipment for cargo/container handling.

 

In absence of Manager (SH&CH), the Deputy Manager (SH&CH) will look after the day-to-day works of the Manager(SH&CH) in addition to his own jobs. Similarly in absence of the Deputy Manager (SH&CH) his day-to-day works will be looked after by the Asst. Manager (SH&CH)-I or Asst. Managers (SH&CH)-II, Chiranjibpur in addition to their own jobs. At G.C.Berth, in the absence of Asst. Manager(SH&CH), his day-to-day works will be looked after by the Jr.Asst. Managers(SH&CH) in consultation with concerned Asstt. Managers (SH&CH), Chiranjibpur. In absence of Asst. Managers (SH&CH),CJP, their day-to-day work will be looked after by the Jr.Asst. Manager (SH&CH), Chiranjibpur, in consultation with the Deputy Manager (Sh&CH) or Manager (Sh&CH).

PLANT & EQUIPMENT DIVISION

 MANAGER (P&E) :

Manager (P&E) is in-charge of Plant & Equipment Division. He is responsible for maintenance and operation of different plants, equipments, lock gates, cargo handling equipments, locomotives, ship planning and cargo operation at Berth No. 3 & 4 (only thermal coal and iron ore) and related commercial activities connected with operation, maintenance of power houses, sub-stations and distribution of electric power in the dock areas. He is responsible for control of monitoring & measuring devices, requisition of inventory as per requirement, storage, issuance of materials pertaining to P&E Division, review of requirements related to service, customer property, service identification & traceability, monitoring and measurement and related status, validation of process for production & service provision, analysis of data & continual improvement, corrective & preventive actions, control of non-conforming service. He is responsible for identification of training need of employees reporting to him in consultation with P&IR Division.

He is assisted by Dy. Manager, Asst. Manager & Jr. Asst. Manager/Sr. Plant Engineer & Asst. Exe. Engineer and other officers of different section under P&E Division.

 DY. MANAGER (P&E)- I :

 i)                He is overall in-charge for all Operational and Maintenance Activities of Power House; 1st, 2nd Oil Jetties, Ballast Water Treatment Plant; 3rd Oil Jetty, Lock Entrance and Central Mechanical Workshop & Electrical Motor Repair Shop.

ii)              He controls and monitors the requirement of all electrical spares common to all sections of P&E Division, raises timely Indent to MM Division for procurement and follows-up the same.  He is also responsible for all electrical contract work under Plan/Non-plan and revenue account under P&E Division. 

         For common mechanical items and POL of the concerned sections under him. He is overall responsible for calibration of all measuring and testing instruments of all divisions of HDC as per ISO certification requirement.

iii)           He is overall responsible for meter reading and electricity billing.

iv)             He monitors compliance of Work Instruction and Maintenance Plan as well as maintenance of all Quality Records of the sections under his jurisdiction.

v)               He is assisted by a group of officers in the rank of Asst. Manager, Jr.Asst.Manager/Sr.Plant Engineer and Asst.Ex. Engineer.

vi)             He reports to Manager (P&E), HDC and assists him in identification of training need for the personnel working in the concerned sections  under him.

 DY. MANAGER (P&E)- II :

 i)                   Plan Project Work

ii)                 Project Work of 2 Nos. Rail Mounted Quay Cranes (RMQCs)

iii)              Project Work of 4 Nos. Rubber Tyred Yard Gantry Cranes (RTYGCs)

iv)                Project Work of Power Supply for 2 Nos. RMQCs.

v)                  Operation & Maintenance Contract for 2 Nos. RMQCs.

vi)                Operation & Maintenance Contract for 4 Nos. RTYGCs.

 ASST. MANAGER (P&E) - I, ORE & COAL HANDLING PLANT :

 i)                   He is directly responsible for all operational activities and overall responsible for all maintenance activities of Ore & Coal Handling Plant.

         He plans and makes programme of Operation and Shutdown of plants in co-ordination with the concerned external/ internal agencies.

ii)   He is responsible for management of Sub-Store and controls & monitors the requirement of Spares of Plants & Machineries of Ore & Coal Handling Plant and sends his requirements through the concerned Dy.Manager (P&E), who is overall in-charge of Ore & Coal Handling Plant, as follows:

a)                    Directly to MM Division for items exclusively used at Ore & Coal Handling and follows up;

b)                    To the concerned Dy. Manager(P&E) for common mechanical items and POL required for Ore & Coal Handling Plant;

c)                     To the concerned Dy. Manager (P&E) for electrical items required for Ore & Coal Handling Plant.

iii)              He is overall responsible for execution of contract repair work relating to Ore & Coal Handling Plant.

iv)                He looks after the establishment matters relating to Ore & Coal Handling Plant.

v)                  He monitors compliance of Work Instruction and maintenance of all Quality Records in this regard.

vi)                He is assisted by Jr. Asst. Manager(P&E)(O&C) and Asst.Ex.Engineer(P&E) of electrical engineering discipline(O&C) and a group of other officers posted at Ore & Coal Handling Plant.

vii)             He reports to the concerned Dy.Manager(P&E), who is the overall in-charge of the Ore & Coal Handling Plant.

ASST. MANAGER (P&E) -II:

 i)                   Plan & Non-Plan Project (Mechanical) related to Ore & Coal Handling Plant.

ii)                 Repair & Maintenance Contract (Mechanical) related to Ore & Coal Handling Plant.

iii)              Execution of Operation & Maintenance Contract of Berth No.5

 ASST. MANAGER (P&E) - III:

 i)                He is overall In-Charge of Loco Section and G. C. Berth Equipment Section.

ii)              He controls and monitors operational and maintenance activities of the concerned sections under him to achieve the targeted throughput.

iii)           He is responsible for implementation and maintenance of Quality System of the sections under his control.

iv)             He is responsible for planning of all spares and procurement and contract repairing jobs relating to the concerned sections under his jurisdiction.

He is responsible for implementation and maintenance of Quality System in this regard.

v)               He consolidates requirement of all mechanical items and POL common to all sections of P&E Division, raises timely Indent to MM Division for procurement and follows-up the same.

vi)             He looks after establishment work of P&E Division and upkeepment of office equipments.

vii)          He monitors calibration of measuring and testing instruments of the concerned sections under his control and sends the requirement to the concerned Dy.Manager(P&E).

viii)        He is assisted by a group of officers in the rank of Jr. Asst. Manager/Sr.Plant Engineer and Asst.Ex. Engineer.

ix)            He reports to Manager(P&E), HDC and assists him in identification of training need for the personnel working in the concerned sections  under him.

 ASST. MANAGER (P&E)- IV :

 i)                Contract & Execution of Plan & Non-Plan Projects (Electrical).

ii)              He is responsible for all contract jobs relating to Power House, 1st & 2nd Oil Jetties, Ballast Water Treatment Plant (BWTP), Township Electrical Maintenance & 3rd Oil Jetty and all other Electrical & Electronic Contract Repair / Maintenance Contract job for all sections under P&E Division.

iii)           He controls and monitors the requirement of Spares of Plants & Machineries of Power House, 1st & 2nd Oil Jetties, Ballast Water Treatment Plant, Township Electrical Maintenance & 3rd Oil Jetty and sends his requirements through the concerned Dy.Manager(P&E) :

a)                    Directly to MM Division for items exclusively used at the aforesaid sections and follows up;

b)                    To the concerned Dy. Manager(P&E) for common mechanical items and POL required for the aforesaid sections;

iv)             He makes necessary arrangements for Calibration of all Measuring & Testing instruments of all divisions of HDC as per ISO Certification requirements.

v)               He monitors maintenance of all Quality Records of the aforesaid work under his jurisdiction.

vi)             He is responsible for meter reading and electricity billing.

vii)          He is assisted by Jr. Asst. Manager(P&E) / Sr.Plant Engineer(P&E) and Asst..Exe. Engineer (P&E).

viii)        He is Nodal Officer related to safety issues.

ix)            Repairing & Maintenance Contract (Electrical) including Lift, Air-conditioning Machine, etc.

x)              He reports to the concerned Dy.Manager(P&E).

He is assisted by a group of officers in the ranks of Jr. Asst. Manager, Sr. Plant Engineer, Ass. Exe. Engineer.  

JR. ASST. MANAGER( P&E) , LOCK ENTRANCE

He is responsible for:

i) All daily maintenance and operational activities including sub-store and establishment.

ii) Co-ordination with external agencies and other divisions of HDC as per requirement    for smooth functioning of Lock Entrance.

iii) Monitoring of overall maintenance, planning and shutdown maintenance work.

iv)  Indenting of spares related to Lock Entrance.

v) Execution and certification of contract maintenance and repairing jobs related to     Lock Entrance.

vi) Compliance of work instruction, maintenance plan and maintenance of records, registers as per ISO guideline.

He is assisted by a group of officers in the ranks of Asst. Exe. Engineer, Plant Engineer and  Asst. Plant Engineer.  

JR. ASST.MANAGER (P&E) , POWER HOUSE AND CENTRAL WORKSHOP & ELECTRIC MOTOR REPAIRING SHOP

 He is responsible for:

i)               All daily maintenance and operational activities including sub-store and establishment.

ii)            Co-ordination with external agencies and other divisions of HDC as per requirement for smooth functioning of Power House.

iii)          Monitoring of overall maintenance, planning and shutdown maintenance work.

iv)           Indenting of spares related to Power House.

v)              Execution and certification of contract maintenance and repairing jobs related to Power House.

vi)           Compliance of work instruction, maintenance plan and maintenance of records, registers as per ISO guideline.

He is assisted by a group of officers in the ranks of Plant Engineer and Asst. Plant Engineer.

 JR. ASST.MANAGER (P&E) , LOCOMOTIVES MAINTENANCE

He is responsible for:

i)               All daily maintenance and operational activities including sub-store and establishment.

ii)            Co-ordination with external agencies and other divisions of HDC as per requirement for smooth functioning of Loco Section.

iii)          Monitoring of overall maintenance, planning and shutdown maintenance work.

iv)           Indenting of spares related to Loco Section.

v)              Execution and certification of contract maintenance and repairing jobs related to Loco Section.

vi)           Compliance of work instruction, maintenance plan and maintenance of records, registers as per ISO guideline.

He is assisted by a group of officers in the ranks of Plant Engineer and Asst. Plant Engineer.  

SR. PLANT ENGINEER (P&E) , G.C. BERTH EQUIPMENT SECTION

 He is responsible for:

i)               All daily maintenance and operational activities including sub-store and establishment.

ii)            Co-ordination with external agencies and other divisions of HDC as per requirement for smooth functioning of G. C. Berth Equipment Section.

iii)          Monitoring of overall maintenance, planning and shutdown maintenance work.

iv)           Indenting of spares related to G. C. Berth Equipment Section.

v)              Execution and certification of contract maintenance and repairing jobs related to G. C. Berth Equipment Section.

vi)           Compliance of work instruction, maintenance plan and maintenance of records, registers as per ISO guideline.

He is assisted by a group of officers in the ranks of Asst. Plant Engineer.

 ASST. EXE. ENGINEER (P&E), 1st & 2 nd OIL JETTY and BWTP

 He is responsible for:

i)               All daily maintenance and operational activities including sub-store and establishment.

ii)            Co-ordination with external agencies and other divisions of HDC as per requirement for smooth functioning of 1st & 2nd Oil Jetty and BWTP.

iii)          Monitoring of overall maintenance, planning and shutdown maintenance work.

iv)           Indenting of spares related to 1st & 2nd Oil Jetty and BWTP.

v)              Execution and certification of contract maintenance and repairing jobs related to 1st & 2nd Oil Jetty and BWTP.

vi)           Compliance of work instruction, maintenance plan and and maintenance of records, registers as per ISO guideline.

He is assisted by a group of officers in the ranks of Asst. Plant Engineer.

 ASST. EXE. ENGINEER (P&E),

TOWNSHIP ELECTRICAL MAINTENANCE & 3rd OIL JETTY.

 He is responsible for:

i)                   All daily maintenance and operational activities including sub-store and establishment.

ii)                 Co-ordination with external agencies and other divisions of HDC as per requirement for smooth functioning of Township Elect. Maint. & 3rd Oil Jetty.

iii)              Monitoring of overall maintenance, planning and shutdown maintenance work.

iv)                Indenting of spares related to Township Elect. Maint. & 3rd Oil Jetty.

v)                  Execution and certification of contract maintenance and repairing jobs related to Township Elect. Maint. & 3rd Oil Jetty.

vi)                Compliance of work instruction, maintenance plan and maintenance of records, registers as per ISO guideline.

He is assisted by a group of officers in the ranks of  Plant Engineer and Asst. Plant Engineer.

 MARINE OPERATIONS DIVISION

 MANAGER (MARINE OPERATIONS) :     

Manager (Marine Operations) is responsible for all the shipping Movements and related works in Haldia, maintenance & Operation of all Haldia crafts and all related works. Handling of Crude, POL, Chemicals etc. at Haldia Oil Jetties and Berth Number-3.

  DEPUTY MANAGER (MARINE OPERATIONS)      :

Dy. Manager Marine Operations is responsible for all shipping movements and related works in Haldia. He is assisted by the Dy. Dock Master in all shipping movements inside the impounded Dock.

Dy. Manager (M.O.) and  Dy. Manager (Oil Terminals) look after the job of each other in addition to their own jobs in absence of the other. Dy. Manager. M.O. also  looks after the job of the Dy. Dock Master in his absence. Dy. Manager, M.O. along with the Dy. Manager, O.T. are responsible for fighting onboard fire from the river/basin side.

 

DY. MANAGER(MARINE ENGINEERING) :

 

- To look after Engineering aspects of Marine crafts.

 Oversee the work of Chief Engineers, Engineer-in-Charges, Jr. Marine Engineers(not attached to Grab Dredger Baghajatin) and Plant Engineers.

             -Management of the establishment of engineers.

-Supervise the work of Marine Repair Workshop and repairs, maintenance and management of floating crafts.

-Maintenance of Fire Floats in proper working condition.

-Arrange for surveys of all floating crafts (annual, four yearly, damage due to accident) and tendering for procurement of engineering equipment.

-Co-ordination of Safety Audit for crafts/ Marine Repair Workshop.

-Planning & execution of Dry Dock repairs of crafts.

-Co-ordination with Shipyards/Ship-repairers for delivery of crafts and guarantee repairs.

-Co-ordination between Chief Engineers/E.I.C. and Marine Repair Workshop for estimation of damage to marine crafts by  Merchant vessel.

-In absence of DMME, a senior Chief Engineer, designated by him looks after the job of DMME.

 

DEPUTY  MANAGER (OIL TERMINAL)       :

 

- He is responsible for shipping movements at all the three oil jetties in the river and tankers handled at Berth No. 3 His responsibility at berth no. 3 is limited to supervision of cargo operations and submission of various reports and is assisted by Administrative Officers for statistical matters of berth no. 3 and by MOHs for all other matters.Monitor the work of MOHs at oil jetties for berthing/unberthing of tankers. Overall supervision of jobs of Pilots during berthing /unberthing operations at the Oil Jetties.

- Supervision of anti pollution activities – e.g. removal of spilled oil in the dock system or in the river using anti pollution craft and communication and liason with Coast Guard in connection with oil spillage or disaster management.

-Supervise fire fighting at all the three oil jetties and at Berth No3.

-Responsible for supervising fire fighting from the river/basin side along with the Dy. Manager, M.O.

-In absence of  DMMO he looks after the job of DMMO in addition to his own job and  DMMO looks after DMOT’s job in case of his absence.

 

CHIEF  ENGINEER             :

 

Overall in charge of operations and maintenance of the tug, safety of the tug and lives on board. He is to keep  the Dy. Manager(M.E.) and Dy. Manager(M.O.) appraised of all developments regarding progress of repairs/requirement of repairs.

In absence of DMME, Chief Engineer designated by the DMME carries out the duties of DMME.

 

DEPUTY DOCK  MASTER  :

 

All works related to the establishment of berthing service and supervision of work of Assistant Dock   Masters, Berthing Masters and Apprentices.

Assist Dy. Manager(M.O.) in other shipping related matters. Maintain records in MO/R/01, MO/R/02  and MO/R/03.

          In his absence, DMMO looks after the job of DDM in addition to his  own job.     

 

PILOTS          :

 

The overall pilotage work has been sub-contracted to the parent body, i.e. Kolkata Dock System of Ko.P.T.

Haldia Pilots are under the Marine Operations Division only for the administrative purpose. The operational orders are issued by the Harbour Master (River).

 

          ASSISTANT  DOCK  MASTER     :

 

Supervision of movements of vessels between berths and lock(inward and outward), shifting of   vessels between berths and assist pilots in moving vessels from approach jetty to lock and vice- versa.

To check the fendering system at the approach jetty and lock periodically and prior to arrival and after departure of vessels and report to the Dy. Manager, M.O. in case of any damage.

- Liason with SH&CH/P&E/TMIL/ISPL and vessels for vessel’s readiness or related matters.

-        Mobilize resources in adverse weather conditions to ensure safety of vessels in the port.

-        To keep Dy. Manager (M.O.) and Dy. Dock Master informed of events needing their attention.

In absence of A.D.M., a senior Berthing Master, designated by DDM carries out the duties of ADM.

-         Asst. Dock Master acts as shift in-charge of his shift.

 

ENGINEER IN CHARGE      :    

 

Assist Chief Engineer or is overall in-charge of a Tug where a Chief Engineer is not posted. He is responsible for the Tug and its personnel during his watch. He is to keep the Chief Engineer or the Dy. Manager, M.E. posted of all developments on board.

 

BERTHING  MASTER         :

 

To carry out berthing and unberthing of vessels inside the dock, movement of vessels to and from lock, supervise the infrastructure including mooring crew provided for the above purpose under the supervision of Asstt. Dock Masters.

To assist A.D.M. in ensuring smooth shipping operations inside the dock, lock and approach jetty.

 

DRESS  DIVER  :

 

-        Dress Divers are responsible for all diving works and diving operations required by the port.

-        All administrative jobs pertaining to the section.

-        Assist Deputy Manager(M.O.) in maintenance, procurement and A.M.C. of all diving equipments.

-        Senior of the Dress Divers acts as in-charge of the establishment and . In his absence the other Dress Diver looks after the establishment.

 

JUNIOR  MARINE  ENGINEER   :      

 

Responsible for carrying out ship borne duties as and when required, inspection of smaller crafts/ spares, assist Dy. Manager(M.E.) for repairs & procurement of spares of various marine crafts and verification of bills..

Responsible for making arrangements for disposal of old and unserviceable machinery/spares, Oil drums etc to scrap-yard.

 

SENIOR  RADIO  OFFICER         :

 

Operation and basic maintenance of all radio equipment and accessories of the division and maintenance of their records, licenses and communication regarding the same.

          Administration of Radio Officers’ cell.

          Carry out  watch keeping duties.

In his absence, the senior most Radio Officer looks after his job.

 

          RADIO  OFFICER    :

 

-Carry out all communication works as allotted and assist the Senior Radio Officer in basic maintenance of radio equipment and maintenance of records of the division.

-Data entry related to Messages received and sent.

-Assist Senior Radio Officer as required.

-Carry out watch keeping duties.

 

Senior Radio Officers and other Radio Officers are responsible for  communications with the parent body of Kolkata Dock System, Pilot Vessels/Pilot Station , other land/mobile stations of  Kolkata Port,  vessels in transit to and from Haldia and weather offices.

 

 ASST.PLANT ENGINEER (MECHANICAL/ELECTRICAL) UNDER MARINE REPAIR WORKSHOP  :

 

To arrange repairs of crafts, maintenance of equipment/gadgets, electrical repairs and in-house dry docking of mooring crafts and damage estimation of crafts in co-ordination with Deputy Manager(M.E.), Chief Engineers/Engineer-in-Charges of tugs.

 

MARINE  OFFICER HALDIA          :    

 

M.O.H.-I is responsible for the safety of Ist and 2nd  Oil Jetties and  M.O.H.-II is responsible for the safety of  no. 3 oil jetty and Berth No. 3 ( only during tanker operations).

-Responsible for safety of moorings of the vessels during their stay at Oil Jetties/Berth No. 3

-To be in constant touch with vessels during cargo operations and vessel’s stay at the jetty.

-Since he is the first contact with the vessel in emergencies like cyclone/norwester, fire, spillage, parting of moorings- is responsible for mobilizing/contacting all support systems to combat the emergency.

-To keep Dy. Manager(Oil Terminal) apprised of all-important day to day matters.

-He ensures compliance of the check list for MOH(check list no.4) during vessels’ stay at the oil jetties.

 
Material Management Division, HALDIA
 
Manager :   He is responsible for overall activities of entire divisional
activities.
 
DEPUTY MANAGER (MM)        :
 
He looks after procurement of various materials and activities of Central
Store. He is assisted by Asstt Manager and other Jr. Asstt. Managers
/Stores-Purchase Officers.
 
ASSISTANT MANAGER (MM)        :
 
He looks after procurement of DA & Oxygen Gas, tools & tackles, uniform
items, indigenous spares and various other works entrusted to him from
time to time. He will also look after various activities of Durgachak
Store and in this respect he is assisted by Jr. Asstt. Manager - I, Jr.
Asstt. Manager -II, Jr.Asstt. Manager-VII, Stores/Purchase Officer-I &
Asstt. Stores / Purchase Officer–I.
 
JUNIOR ASSISTANT MANAGER (MM)-I        :
 
He looks after procurement of Diesel & LDO, Furnace Oil, Petrol, Ration &
Provision, Books and Forms, Medical History Books, Refilling of CO2 gas in
cylinder & Cartridge, Polypropylene ropes, implementation of ISO for M. M.
Division etc. and various other works entrusted to him from time to time.
 
JUNIOR ASSISTANT MANAGER (MM)-II         :
 
He will look after procurement of Paints, Thinner and Primers including
all the materials required by I&CF Division and various other works
entrusted to him from time to time.
 
 
JUNIOR ASSISTANT MANAGER (MM)-III :
 
He will look after procurement of Mechanical Items required by P&E
Division and various other works entrusted to him from time to time.
 
JUNIOR ASSISTANT MANAGER (MM)-IV          :
 
He looks after procurement of Electrical Items required by P&E Division
and various other works entrusted to him from time to time.
 
JUNIOR ASSISTANT MANAGER (MM) – V :
 
He looks after procurement of Paper & Stationary, Computer Peripherals,
Spare Parts of Marine, and various other works entrusted to him from time
to time. He will also look after disposal of scrap materials.
 
JUNIOR ASSTT. MANAGER(MM) – VI                :
 
He looks after procurement of materials like Electrical Items, Medicines
and imported spares, indigenous spares of M.O. Division and various other
works entrusted to him from time to time.
 
JUNIOR ASSTT. MANAGER(MM)–VII                 :
 
He looks after procurement of Lubricant & Engine oil, Fire Fighting
Extinguishers and Accessories, Foam Compound, Imported Spares, Transformer
oil, chemicals, etc., Pathological Re-agents, Surgical-Dressing articles,
Suture items & X-ray Films. He will also look after implementation of ISO
for M. M. Division, Vendor Registration and various other works entrusted
to him from time to time.
 
STORES / PURCHASE OFFICER (MM) – I        :
 
He will look after procurement of Steel Wire Rope, Tyre & Tube,
Walkie-Talkie System, Cement, Bearing, Shackles, Chains, consumables and
various other works entrusted to him from time to time.
 
STORES / PURCHASE OFFICER (MM) –II        :
 
He will be In-charge of Central Store and look after all the activities of
Central Store and will report to JAM-VI. He will be responsible for
Delivery of Scrap materials as and when required.
 
He will also look after the activities of Durgachak Store in absence of
Assistant Stores/Purchase Officer-I. He will be assisted by of Assistant
Stores/Purchase Officer -I.
 
ASSTT. STORES / PURCHASE OFFICER (MM)–I  :
 
He will be In-charge of Durgachak Store and Scrap Yard and will look after
all the activities of Durgachak Store and Scrap Yard.
 
He will look after the activities of Central Store in absence of Stores /
Purchase Officer-II.
 
 

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